وظائف مساعد صيدلى - مسقط سلطنة عمان

<p>Assisting senior painters in wall painting &amp; putty work. Learning paint mixing and color techniques on the job. General surface preparation and support.</p><p><strong>Desired Candidate Profile</strong></p><ul><li>Nationality: INDIAN ONLY</li><li>Visa Type: Direct Employment Visa</li><li>Departure: Immediate</li><li>Interview: Online Interview</li><li>Gulf Experience: NOT Required (Freshers with basic experience welcome)</li><li>Salary &amp; Benefits: Salary: OMR 140 - 150 / month (approx. 35,000 - 37,000 INR)</li><li>Accommodation: FREE (Provided by company)</li><li>Working Hours: 11 Hours / Day (1 Weekly Off)</li><li>Experience: 1 - 3 Years</li><li>Qualification: 10th Pass</li><li>Key Skills: Wall Painter, Helper</li></ul>

<p>A Sales Assistant responsible for supporting auto parts or showroom sales by guiding customers, handling billing, and maintaining smooth counter operations. The role requires basic knowledge of auto products such as filters, hoses, and fittings, along with strong customer service skills to ensure a professional and efficient sales experience.</p><p><strong>Desired Candidate Profile</strong></p><p>Auto parts or showroom sales experience preferred</p><p>Basic product knowledge (filters, hoses, fittings)</p><p>Good customer service and billing skills</p>

<div> <p> <b>Job Title:</b> </p> <p> <b>Graduate Teaching Assistant (GTA)</b> </p> <p> Faculty of Transport and Logistics</p> <p> (Specializations: Transport Management, Logistics and Supply Chain<br>Management, Port and Maritime Logistics, Aviation Management, Transport<br>Planning, Operations Management, and related fields)</p> <p> <b>Job Summary:</b> </p> <p>This is a teaching support-focused position to assist in the<br>delivery of undergraduate, practical-based programmes within the Faculty of<br>Transport and Logistics.</p> <p>Applicants should demonstrate strong academic ability and an<br>interest in teaching, mentoring, and student support. The successful candidate<br>is expected to:</p> <ul> <li> <b>Support<br> Teaching Activities:</b> Assist in delivering tutorials, practical<br> sessions, workshops, and seminars across transport and logistics-related<br> modules.</li> <li> <b>Assist<br> in Practical Sessions:</b> Provide hands-on support during practical,<br> simulation, case study, and technical sessions to ensure students<br> understand key concepts, processes, and tools.</li> <li> <b>Support<br> Student Learning:</b> Guide students in understanding concepts related to<br> transport systems, logistics operations, supply chain management,<br> transportation planning, inventory management, warehousing, procurement,<br> and related areas.</li> <li> <b>Assist<br> in Assessment:</b> Support marking of assignments, quizzes, case studies,<br> reports, and coursework under supervision, ensuring timely and<br> constructive feedback.</li> <li> <b>Prepare<br> Learning Materials:</b> Assist in preparing teaching resources,<br> presentations, case studies, datasets, practical exercises, and<br> laboratory/simulation materials.</li> <li> <b>Support<br> Academic Delivery:</b> Help ensure smooth delivery of modules by<br> coordinating with lecturers, technical staff, and other academic support<br> teams.</li> <li> <b>Engage<br> in Academic Development:</b> Develop teaching, research, analytical, and<br> professional expertise while contributing to a high-quality learning<br> environment.</li> <li> <b>Administrative<br> Support:</b> Assist with attendance tracking, documentation, student<br> records, assessment administration, and coordination of academic<br> activities.</li> </ul> <p> <b>Requirements:</b> </p> <p>The Faculty invites applications from suitable candidates<br>for GTA positions. The role requires:</p> <ul> <li> <b>Educational<br> Qualifications:</b> A Bachelor or Master degree in Transport and<br> Logistics, Logistics and Supply Chain Management, Transport Management,<br> Supply Chain Management, Operations Management, Maritime/Port Management,<br> Aviation Management, Transport Planning, or a related field.</li> <li> <b>Subject<br> Knowledge:</b> Knowledge in one or more of the following:</li> <li> <ul> <li>Transport<br> Management and Operations</li> <li>Logistics<br> and Supply Chain Management</li> <li>Transportation<br> Planning and Systems</li> <li>Procurement<br> and Inventory Management</li> <li>Warehousing<br> and Distribution</li> <li>Port<br> and Maritime Logistics</li> <li>Aviation<br> and Airport</li> </ul> </li> <li> <b>Academic<br> Performance:</b> Good academic standing with a strong GPA.</li> <li> <b>Technical<br> and Analytical Skills:</b> </li> <li> <ul> <li>Microsoft<br> Excel and other data analysis tools</li> <li>Quantitative<br> and statistical analysis</li> <li>Transport<br> and logistics planning tools, where applicable</li> <li>Supply<br> chain and logistics information systems</li> <li>Transport<br> modelling and simulation tools, where applicable</li> <li>Familiarity<br> with ERP, warehouse management, transport management, or fleet management<br> systems is desirable</li> <li>Knowledge<br> of data visualization and analytical techniques</li> </ul> </li> <li> <b>Teaching<br> Interest:</b> Demonstrated interest in teaching, mentoring, tutoring, or<br> academic support.</li> <li> <b>Practical<br> Skills:</b> Practical knowledge relevant to transport, logistics, supply<br> chain, operations, maritime, aviation, or related disciplines.</li> <li> <b>Communication<br> Skills:</b> Ability to explain transport and logistics concepts clearly<br> and effectively to students.</li> <li> <b>Teamwork:</b> Ability to work collaboratively with faculty members, students, technical<br> staff, and industry partners.</li> <li> <b>Adaptability:</b> Willingness to learn and support different modules, programmes, and<br> practical activities as required.</li> </ul> <p> <b>Responsibilities</b> </p> <ul> <li>Support<br> tutorials, practical sessions, workshops, and seminars across Transport<br> and Logistics-related modules.</li> <li>Assist<br> students with transport management, logistics operations, supply chain<br> management, procurement, inventory management, warehousing, distribution,<br> and transportation planning.</li> <li>Help<br> students understand key concepts such as transport systems, logistics<br> networks, supply chain design, demand forecasting, inventory control,<br> operations management, and performance measurement.</li> <li>Assist<br> in preparing practical exercises, case studies, datasets, simulations,<br> presentations, and other teaching resources.</li> <li>Support<br> the use of relevant transport, logistics, analytical, and simulation<br> software during practical and teaching sessions.</li> <li>Support<br> marking of assignments, case studies, reports, quizzes, projects, and<br> practical assessments under supervision.</li> <li>Ensure<br><br></li></ul> <p> </p> <p> </p> </div> <div> <div></div></div>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p>Job Title: MD Assistant (Electrical/Mechanical)</p><p>Company: Global Axis LLC</p><p>Location: Oman</p><p>Age – 30 to 40 years</p><p><b>Key Responsibilities</b></p><ul><li>Assist the Managing Director in day-to-day operations and administrative tasks.</li><li>Coordinate with internal departments, clients, and project teams.</li><li>Prepare reports, presentations, meeting minutes, and technical documentation.</li><li>Monitor project progress and provide regular status updates to the MD.</li><li>Support planning, scheduling, and resource coordination.</li><li>Conduct research and prepare technical or commercial information as required.</li><li>Follow up on action items and ensure timely completion of assigned tasks.</li></ul><p><br></p> </div><h2 class="h5">Skills</h2> <div data-jb-field="skills"><p><b>Requirements</b></p><ul><li>Bachelor's Degree in <b>Electrical Engineering</b> or <b>Mechanical Engineering</b>.</li><li><b>3–4 years</b> of relevant professional experience.</li><li>Strong organizational and time management skills.</li><li>Proficient in <b>MS Office</b> (Word, Excel, PowerPoint).</li><li>Excellent communication and interpersonal skills.</li><li>Basic knowledge of project coordination and engineering documentation.</li><li>Familiarity with <b>AI tools</b> (such as ChatGPT, Microsoft Copilot, or similar) is an advantage.</li><li>Ability to work independently, prioritize tasks, and maintain confidentiality.</li></ul><p>These points are concise, professional, and well-suited for a recruitment poster or job advertisement.</p><p>Salary Range – 500 to 600 OMR</p></div>

<p>About the Role Takamul National Company LLC is looking for a creative and enthusiastic Marketing Assistant to support our marketing team in executing day-to-day campaigns and creating engaging digital content for our F&amp;B brands. This is an excellent opportunity for someone passionate about social media, content creation, and brand marketing.</p><p><b><br></b></p><p><b>Key Responsibilities</b></p><ul><li>Assist in planning and executing marketing campaigns across digital and offline channels.</li><li>Create engaging content for Instagram, TikTok, and other social media platforms.</li><li>Monitor social media trends and suggest creative content ideas.</li><li>Capture basic photos and videos using a mobile phone for daily content.</li><li>Coordinate with internal teams and external vendors on marketing activities.</li><li>Schedule and publish social media posts.</li><li>Support promotional events, product launches, and brand activations.</li><li>Monitor engagement and prepare basic social media performance reports.</li><li>Assist with administrative tasks related to the marketing department.</li></ul><p><strong>Desired Candidate Profile</strong></p><p>Diploma or Bachelor's degree in Marketing, Business Administration, Communications, or a related field.</p><p>Strong written and verbal communication skills in Arabic.</p><p>Good command of English.</p><p>Familiarity with Instagram, TikTok, and current social media trends.</p><p>Basic mobile photography and videography skills.</p><p>Knowledge of Canva or similar design tools is an advantage.</p><p>Good organizational and time management skills.</p><p>Creative mindset with attention to detail.</p><p>Eager to learn and work in a fast-paced environment.</p><p>What We're Looking For</p><ul><li>Creative and proactive individual.</li><li>Passion for digital marketing and social media.</li><li>Strong interpersonal and communication skills.</li><li>Ability to work independently and as part of a team.</li><li>Positive attitude and willingness to take initiative.</li></ul>

<p>Purpose of the Position Muscat University is looking to grow its Faculty of Business &amp; Management through the appointment of a Assistant Professor in Digital Marketing. With an ethos of providing an exceptional student experience, the post holder will work with the Faculty Dean to ensure efficient and effective delivery of modules. S/he will be responsible for ensuring that curriculum management and enhancement activities comply with required standards of the Oman Academic Accreditation Authority (OAAA).</p><p>For appointment to the Lecturer rank, a minimum of a PhD qualification in Marketing, Digital Marketing, or a closely related field is required along with experience of Higher Education (HE) teaching. For the Assistant Professor rank, a minimum of a PhD qualification in Marketing, Digital Marketing or a closely related field is required from an accredited university, ideally UK based and AACSB accredited, good research profile, and a minimum of three years post-doctoral HE teaching (including at master s level). Experience of the UK HE sectors and/or the Omani and GCC HE environments would be an advantage, as would strong links to industry, and experience of an international context.</p><p>In addition to teaching, the post-holder at the Assistant Professor level will be responsible for developing and supervising research projects, enhancing collaborative activities with industry and practicing leading-edge research through an international publication record. The overall economic landscape in The Sultanate of Oman has been constantly improving over the years due to progressive governmental plans, polices and strong regulations. Human capital and research are key pillars underpinning these efforts in the national level and Muscat University is well-placed to play an important role as facilitator through its vision to empower individuals and communities through transformative learning and teaching, informative research, and proactive industry engagement in Oman and the GCC region.</p><p>Possessing a CMI or related marketing qualification and/or Experience is desirable and will be given preference. We acknowledge, understand, and embrace diversity and xenium of a PhD qualification in Marketing, Digital Marketing or a closely related field is required from an accredited university, ideally UK based and AACSB accredited, good research profile, and a minimum of three years post-doctoral HE teaching (including at master s level). Experience of the UK HE sectors and/or the Omani and GCC HE environments would be an advantage, as would strong links to industry, and experience of an international context.</p><p>In addition to teaching, the post-holder at the Assistant Professor level will be responsible for developing and supervising research projects, enhancing collaborative activities with industry and practicing leading-edge research through an international publication record. The overall economic landscape in The Sultanate of Oman has been constantly improving over the years due to progressive governmental plans, polices and strong regulations. Human capital and research are key pillars underpinning these efforts in the joining faculty to display and apply the same principles.</p><p><strong>Desired Candidate Profile</strong></p><h2>Qualifications, Competencies &amp; Experience:</h2><ul><li>PhD (or equivalence) in Marketing, Digital Marketing, or a closely related field.</li><li>Professional qualifications and/or membership of recognized bodies.</li><li>Fellowship of the HE Academy or willingness to work towards (within 18 months).</li><li>Ability to communicate with clarity on complex &amp; conceptual ideas to those with limited knowledge &amp; understanding, and to peers, using high level skills &amp; a range of media.</li><li>Ability to think critically and promote innovation and creativity.</li><li>Demonstrates competences, core behavior and supplementary behavior that support and promote the University s core values.</li><li>Committed to ensuring a high-quality student experience.</li><li>Ability to devise, advise on and manage research programmes.</li><li>Track record of published research in internationally recognized journals.</li><li>One- or two-years experience of teaching modules in Marketing in Higher Education for the Lecturer position and at least three years HE teaching (including at master s level) for SL position.</li><li>Experience of the UK HE sectors and/or the Omani and GCC HE environments.</li><li>Strong links to industry and experience of an international context.</li><li>Academic accreditation or quality assurance experiences.</li><li>Strong track record in research and scholarly activities or ability to demonstrate capability for same.</li></ul>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p>ALTERNANCE - Assistant-e chef de projet F/H F/H</p><br><br><p>Alternance</p><br><br><p>1 ou 2 ans</p><br><br><p>Employé administratif</p><br><br><p>Temps complet</p><br><br><p>Et si vous rejoigniez le vol à destination de Safran Aircraft Engines ? ✈<br>Safran est un groupe international de haute technologie opérant dans les domaines de l'aéronautique (propulsion, équipements et intérieurs), de l'espace et de la défense. Safran Aicraft Engines est une société du Groupe Safran. Porté par près de 15 000 collaborateurs répartis sur 31 sites dans 9 pays, Safran Aircraft Engines (SAE) est un motoriste aéronautique depuis plus de 110 ans. Nous concevons, développons, produisons et commercialisons, seul ou en coopération, des moteurs pour avions civils ou militaires, ainsi que pour les satellites.<br>Sous la supervision du chef de projet principal, l'assistant-e en gestion de projet sera<br>responsable de suivre les performances au moyen d'indicateurs clés de performance (KPI), d'analyser les problèmes, de proposer des solutions, et de développer des ressources visuelles pour améliorer la clarté des activités de notre département.</p><br><br><p>En intégrant ce poste, vous aurez l'opportunité de travailler sur des sujets concrets à fort enjeu industriel, en interaction avec différents acteurs internes et partenaires.</p><br><br><p>Étudiant-e en école d'ingénieur avec un intérêt marqué pour la gestion de projet, et une réelle volonté de comprendre et répondre aux enjeux de nos clients.<br>Vous avez la capacité de travailler de manière efficace dans un environnement dynamique et en constante évolution. Vous maîtrisez les outils informatiques et les logiciels de gestion de projet, et êtes également ouvert-e à tester de nouvelles solutions digitales, notamment l'utilisation de l'intelligence artificielle.<br>Vous êtes motivé-e, dynamique, et désireux-se d'apprendre et de contribuer activement au succès du projet.</p><br><br><br> </div>

<p>The Assistant Manager Application Support ensures the availability, stability, performance, and continuous support of the Bank's business applications by providing technical and functional support, managing production incidents, and maintaining service continuity. He/She monitors production systems, resolves application issues, supports business users, coordinates system changes and releases, and collaborates with internal teams and vendors to ensure applications operate efficiently and in accordance with agreed service levels. The Assistant Manager Application Support drives continuous service improvement by proactively identifying risks, enhancing application reliability, and ensuring compliance with the Bank's technology standards, governance frameworks, and operational requirements.</p><p>Key Accountabilities:</p><ul><li>Monitors the availability, performance, and health of the Bank's business applications to ensure service continuity and optimal system performance.</li><li>Provides Level 1 and Level 2 application support by diagnosing, troubleshooting, and resolving production incidents and technical issues within agreed service level agreements (SLAs).</li><li>Investigates application incidents, performs root cause analysis, and implements corrective and preventive actions to minimize service disruptions.</li><li>Performs routine health checks, preventive maintenance, and system monitoring activities to proactively identify and address potential issues.</li><li>Supports business users by resolving application-related queries, service requests, and technical issues while ensuring a high level of customer service.</li><li>Manages application configurations, user access, and system settings in accordance with approved policies, procedures, and security requirements.</li><li>Collaborates with Technology teams, vendors, and third-party service providers to resolve complex technical issues and improve application stability.</li><li>Coordinates with Infrastructure, Database, Network, Information Security, and other Technology teams to support integrated service delivery and issue resolution.</li><li>Supports application deployments, system upgrades, patches, and production releases while ensuring successful implementation and minimal business disruption.</li><li>Participates in system testing, user acceptance testing (UAT), validation activities, and post-implementation monitoring to ensure successful production deployments.</li><li>Works closely with the Service Management team to manage incidents, problem records, change requests, and production releases while ensuring timely resolution and proper documentation.</li><li>Maintains accurate documentation of application configurations, support procedures, known errors, resolutions, and operational knowledge.</li><li>Monitors recurring issues and service trends, recommending continuous improvements to enhance application reliability, availability, and operational efficiency.</li><li>Ensures compliance with the Bank's technology policies, information security standards, regulatory requirements, and operational procedures.</li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li>Bachelor's degree in Information Technology, Computer Science, Information Systems, or a related discipline.</li><li>Minimum 5 years of experience in application support, production support, or technology operations within the banking or financial services sector.</li><li>Experience supporting business-critical applications in a production environment.</li><li>Strong knowledge of incident, problem, change, and release management processes.</li><li>Experience working with business users, technology teams, vendors, and third-party service providers.</li><li>Experience supporting production releases, system upgrades, patch deployments, and post-implementation activities.</li><li>Familiarity with IT Service Management (ITSM) tools such as Jira, ManageEngine, or similar platforms.</li><li>Knowledge of banking applications, system integrations, and production support best practices is preferred.</li></ul><p><br></p>

<p>The Assistant Manager Application Support ensures the availability, stability, performance, and continuous support of the Bank's business applications by providing technical and functional support, managing production incidents, and maintaining service continuity. He/She monitors production systems, resolves application issues, supports business users, coordinates system changes and releases, and collaborates with internal teams and vendors to ensure applications operate efficiently and in accordance with agreed service levels. The Assistant Manager Application Support drives continuous service improvement by proactively identifying risks, enhancing application reliability, and ensuring compliance with the Bank's technology standards, governance frameworks, and operational requirements.</p><p><b><br></b></p><p><b>Key Accountabilities:</b></p><ul><li>Monitors the availability, performance, and health of the Bank's business applications to ensure service continuity and optimal system performance.</li><li>Provides Level 1 and Level 2 application support by diagnosing, troubleshooting, and resolving production incidents and technical issues within agreed service level agreements (SLAs).</li><li>Investigates application incidents, performs root cause analysis, and implements corrective and preventive actions to minimize service disruptions.</li><li>Performs routine health checks, preventive maintenance, and system monitoring activities to proactively identify and address potential issues.</li><li>Supports business users by resolving application-related queries, service requests, and technical issues while ensuring a high level of customer service.</li><li>Manages application configurations, user access, and system settings in accordance with approved policies, procedures, and security requirements.</li><li>Collaborates with Technology teams, vendors, and third-party service providers to resolve complex technical issues and improve application stability.</li><li>Coordinates with Infrastructure, Database, Network, Information Security, and other Technology teams to support integrated service delivery and issue resolution.</li><li>Supports application deployments, system upgrades, patches, and production releases while ensuring successful implementation and minimal business disruption.</li><li>Participates in system testing, user acceptance testing (UAT), validation activities, and post-implementation monitoring to ensure successful production deployments.</li><li>Works closely with the Service Management team to manage incidents, problem records, change requests, and production releases while ensuring timely resolution and proper documentation.</li><li>Maintains accurate documentation of application configurations, support procedures, known errors, resolutions, and operational knowledge.</li><li>Monitors recurring issues and service trends, recommending continuous improvements to enhance application reliability, availability, and operational efficiency.</li><li>Ensures compliance with the Bank's technology policies, information security standards, regulatory requirements, and operational procedures.</li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li>Bachelor's degree in Information Technology, Computer Science, Information Systems, or a related discipline.</li><li>Minimum 5 years of experience in application support, production support, or technology operations within the banking or financial services sector.</li><li>Experience supporting business-critical applications in a production environment.</li><li>Strong knowledge of incident, problem, change, and release management processes.</li><li>Experience working with business users, technology teams, vendors, and third-party service providers.</li><li>Experience supporting production releases, system upgrades, patch deployments, and post-implementation activities.</li><li>Familiarity with IT Service Management (ITSM) tools such as Jira, ManageEngine, or similar platforms.</li><li>Knowledge of banking applications, system integrations, and production support best practices is preferred.</li></ul><p>Applications will be accepted until 12-Aug-2026 at 2:00 P.M Submissions received after this date and time will not be considered</p>

<p><h4>About the role</h4> <p>We’re hiring a virtual assistant (VA) to support daily operations, communication, and execution across multiple business functions.<br> This is not a passive admin role.<br> You’ll act as a reliable execution partner, ensuring tasks are completed on time, communication stays organized, and nothing falls through the cracks.<br> If you’re highly organized, proactive, and comfortable handling multiple responsibilities — this role fits you well.</p> <h4>What you’ll own</h4> <p><strong>Calendar, inbox & admin management (core)</strong><br> Manage calendars, schedule meetings, and coordinate across time zones<br> Organize inboxes, respond to emails, and flag priorities<br> Draft professional communication (emails, memos, documents)<br> Prepare meeting notes and track follow-ups</p> <p><strong>Data & system management</strong><br> Maintain records in:<br> <li>Google Sheets</li> <li>Microsoft Excel</li> <li>CRMs like HubSpot / Salesforce</li> Keep data accurate, updated, and well-structured<br> Organize files across:<br> <li>Google Drive</li> <li>Dropbox</li> <li>Microsoft SharePoint</li></p> <p><strong>Research & task execution</strong><br> Conduct research on:<br> <li>Competitors</li> <li>Vendors</li> <li>Market insights</li> Compile findings into structured summaries or presentations<br> Support ad hoc requests and small projects</p> <p><strong>Client, vendor & communication support</strong><br> Respond to client inquiries or route them appropriately<br> Follow up with vendors and track outstanding items<br> Ensure clear, timely communication across stakeholders</p> <p><strong>Operations & project support</strong><br> Assist with:<br> <li>Invoicing and expense tracking</li> <li>Light bookkeeping (if required)</li> Maintain project trackers in:<br> <li>Asana</li> <li>Trello</li> <li>Notion</li> <li>Monday.com</li> Keep workflows organized and updated</p> <h4>What makes you a strong fit</h4> <li>You are highly organized and detail-oriented</li> <li>You take initiative without being asked</li> <li>You communicate clearly and professionally</li> <li>You can manage multiple tasks without losing track</li> <li>You are reliable and follow through consistently</li> <h4>Required experience & skills</h4> <li>1–2 years of virtual assistant, admin, or operations support experience</li> <li>Strong proficiency in Microsoft Office / Google Workspace</li> <li>Excellent written and verbal communication skills</li> <li>Strong time management and organizational ability</li> <li>Reliable internet and ability to work independently</li> <h4>Nice to have (top candidates)</h4> <li>Experience with CRMs: HubSpot / Salesforce / Zoho</li> <li>Familiarity with QuickBooks and Xero</li> <li>Experience supporting founders, startups, remote teams</li> <li>Handling multiple clients or executives simultaneously</li> <h4>What a typical day looks like</h4> <li>Manage calendar and inbox, prioritizing urgent tasks</li> <li>Update CRM records and organize documents</li> <li>Prepare reports, documents, or presentations</li> <li>Conduct research for ongoing projects</li> <li>Follow up with vendors and stakeholders</li> <li>Review tasks and prepare next-day priorities</li> <p>In short:<br> You ensure operations run smoothly and nothing slips through the cracks.</p> <h4>Key metrics (KPIs)</h4> <li>Tasks completed accurately and on time</li> <li>Zero missed meetings or scheduling errors</li> <li>Fast and professional communication response times</li> <li>Organized and up-to-date records</li> <li>Positive feedback from clients and stakeholders</li> <h4>Why this role stands out</h4> <li>High ownership and autonomy</li> <li>Exposure to multiple business functions</li> <li>Opportunity to grow into:<br> Operations Manager<br> Executive Assistant<br> Project Coordinator</li> <h4>Apply now</h4> <p>If you:<br> Are highly organized<br> Take ownership of tasks<br> Communicate clearly and reliably<br> This role is a strong fit.</p></p><p></p>

<p><h4>Overview of the role:</h4> <p>The Shopping Experience Assistant is responsible for enhancing customer service operations including Smaland, Self Scan, and the Info Desk. This role requires greeting customers, ensuring safety and operational efficiency within the playroom area, and supporting various customer service functions. Success in this position involves representing the IKEA brand and maintaining high store standards.</p> <h4>What you will do:</h4> <li>Greet and welcome customers on arrival.</li> <li>Explain the Smaland admission policy in a friendly and professional manner.</li> <li>Ensure child safety is a priority in Smaland.</li> <li>Make announcements and page parents if there is any issue in the playroom area.</li> <li>Provide a safe environment for children within the area.</li> <li>Attend to all customer queries in a professional manner.</li> <li>Ensure shopping tools and catalogues are available for customers.</li> <li>Provide bags or trollies as appropriate.</li> <li>Support in self-scan when needed.</li> <li>Adhere to all system procedures as per policy or procedure.</li> <li>Brief the Duty Manager on complaints that require management assistance.</li> <li>Ensure all emergency procedures are adhered to.</li> <h4>Required skills to be successful:</h4> <li>Analytical skills</li> <li>Effective communication</li> <li>Customer focused</li> <li>Teamwork</li> <h4>What qualifies you for the role:</h4> <li>High school diploma.</li> <li>First Aid qualification as per relevant country standards.</li> <li>Minimum 2 years of experience in a similar role.</li> <li>Proficiency in analytical skills and effective communication.</li> <p>We’re here to provide excellent service but a little help from you can ensure a five-star candidate experience from start to finish.</p> <p>Before you click “apply”: please read the job description carefully to ensure you can confidently demonstrate why this opportunity is right for you and take the time to put together a well-crafted and personalised CV to further boost your visibility. Our global Talent Acquisition team members are all assigned to specific businesses to ensure that we make the best matches between talent and opportunities. We not only consider the requisite compatibility of skills and behaviours, but also how candidates align with our values of respect, integrity, collaboration, and excellence.</p> <p>As part of our candidate experience promise, we also want to make ourselves available to you throughout the application process. We make every effort to review and respond to every application.</p></p><p></p>

<p><h4>Overview of the role:</h4> <p>The Shopping Experience Assistant is responsible for enhancing customer service operations including Smaland, Self Scan, and the Info Desk. This role requires greeting customers, ensuring safety and operational efficiency within the playroom area, and supporting various customer service functions. Success in this position involves representing the IKEA brand and maintaining high store standards.</p> <h4>What you will do:</h4> <li>Greet and welcome customers on arrival.</li> <li>Explain the Smaland admission policy in a friendly and professional manner.</li> <li>Ensure child safety is a priority in Smaland.</li> <li>Make announcements and page parents if there is any issue in the playroom area.</li> <li>Provide a safe environment for children within the area.</li> <li>Attend to all customer queries in a professional manner.</li> <li>Ensure shopping tools and catalogues are available for customers.</li> <li>Provide bags or trollies as appropriate.</li> <li>Support in self-scan when needed.</li> <li>Adhere to all system procedures as per policy or procedure.</li> <li>Brief the Duty Manager on complaints that require management assistance.</li> <li>Ensure all emergency procedures are adhered to.</li> <h4>Required skills to be successful:</h4> <li>Analytical skills</li> <li>Effective communication</li> <li>Customer focused</li> <li>Teamwork</li> <h4>What qualifies you for the role:</h4> <li>High school diploma.</li> <li>First Aid qualification as per relevant country standards.</li> <li>Minimum 2 years of experience in a similar role.</li> <li>Proficiency in analytical skills and effective communication.</li> <p>We’re here to provide excellent service but a little help from you can ensure a five-star candidate experience from start to finish.</p> <p>Before you click “apply”: please read the job description carefully to ensure you can confidently demonstrate why this opportunity is right for you and take the time to put together a well-crafted and personalised CV to further boost your visibility. Our global Talent Acquisition team members are all assigned to specific businesses to ensure that we make the best matches between talent and opportunities. We not only consider the requisite compatibility of skills and behaviours, but also how candidates align with our values of respect, integrity, collaboration, and excellence.</p> <p>As part of our candidate experience promise, we also want to make ourselves available to you throughout the application process. We make every effort to review and respond to every application.</p></p><p></p>

<div> <p> <b>Job<br>Title:</b> </p> <p> <b>Graduate<br>Teaching Assistant (GTA) in Business and Management, Faculty of Business and<br>Management</b> </p> <p> <b>Job<br>Summary:</b> </p> <p>This<br>is a predominantly teaching-focused position to manage and support the delivery<br>of postgraduate, undergraduate, foundation and executive programmes within the<br>Faculty of Business and Management.</p> <p>Applicants<br>should demonstrate excellence in assisting teaching and research. Preference<br>will be given to candidates with previous experience in teaching, tutoring,<br>student supervision and research engagement. The successful candidate is<br>expected to:</p> <ul> <li> <b>Assist<br> in Teaching:</b> Support<br> the delivery of undergraduate and postgraduate modules in subjects related<br> to business and management, including areas such as accounting, finance,<br> marketing, human resource management, management, entrepreneurship,<br> economics, business analytics, operations and related disciplines.<br> Engagement with classes, tutorials and student support activities is<br> expected across both semesters (2 semesters per academic year).</li> <li> <b>Supervise<br> Projects:</b> Assist<br> in supervising undergraduate and postgraduate projects, dissertations,<br> business consultancy projects and other academic assignments across<br> relevant modules. The GTA will provide students with guidance on research<br> methodologies, academic writing, data analysis, problem-solving and<br> project outcomes.</li> <li> <b>Engage<br> in Research:</b> Work<br> with research supervisors and academic staff to assist in research<br> activities that contribute to the research goals and priorities of the<br> Faculty of Business and Management.</li> <li> <b>Collaborate<br> for Grants:</b> Support<br> the development of research collaborations and contribute to research<br> grant applications, consultancy activities and other initiatives that<br> enhance the Faculty's research profile and funding capabilities.</li> <li> <b>Curriculum<br> Development:</b> Participate<br> in curriculum development, module enhancement, assessment design and<br> graduate supervision, while supporting initiatives that strengthen the<br> Faculty's academic programmes and employability outcomes.</li> <li> <b>Community<br> Engagement:</b> Participate<br> in university service activities as well as professional and local<br> community engagement, promoting the importance and relevance of business,<br> management and entrepreneurship education.</li> </ul> <p> <b>Requirements</b> </p> <p>The<br>Faculty invites applications for full-time candidates. The position within the<br>Faculty of Business and Management requires:</p> <ul> <li> <b>Educational<br> Qualifications:</b> Muscat<br> University alumni with relevant undergraduate and/or postgraduate<br> qualifications in Business, Management, Accounting, Finance, Marketing,<br> Economics, Human Resource Management, Entrepreneurship, Business Analytics<br> or closely related disciplines.</li> <li> <b>Teaching<br> Experience:</b> Preference<br> will be given to candidates with experience in teaching, tutoring or<br> supporting undergraduate and/or postgraduate business and management<br> courses, as well as experience supervising students and academic projects.</li> <li> <b>Research<br> Engagement:</b> Preference<br> will be given to candidates with experience or engagement in research<br> within their areas of specialization, demonstrating intellectual<br> engagement with current trends, challenges and developments in business<br> and management.</li> <li> <b>Practical<br> Skills:</b> Candidates<br> should possess strong computing and digital skills relevant to their areas<br> of expertise, including proficiency in Microsoft Office and, where<br> applicable, business analytics, statistical, accounting, financial or<br> research software.</li> <li> <b>Certifications:</b> Professional or industry<br> certifications are an advantage and demonstrate a commitment to continuing<br> professional development.</li> </ul> <p> <b>Responsibilities:</b> </p> <ul> <li>Report<br> to the academic director of the relevant Faculty/Department (line<br> manager).</li> <li>Complete<br> an annual report and submit it to the line manager.</li> <li>Following<br> the shadowing period (1 year), take a lead role in seminar, tutorial and<br> related teaching activities for the shadowed modules while continuing to<br> attend the relevant lectures.</li> <li>Assist<br> with assessment marking, moderation activities where appropriate, and<br> entering grades on the university system.</li> <li>Support<br> discussion sections, tutorials, seminars, workshops and other teaching and<br> learning activities.</li> <li>Assist<br> with student projects, dissertations, case studies, presentations and<br> other forms of coursework.</li> <li>Attend<br> relevant faculty and programme meetings.</li> <li>Assist<br> students with coursework, academic study strategies, research methods,<br> data analysis and problem-solving.</li> <li>Address<br> routine student concerns and refer serious or sensitive matters to the<br> relevant instructor or academic director.</li> <li>Set up<br> and support software, technology, teaching materials and other resources<br> required for classes, workshops and demonstrations.</li> <li>Take<br> attendance and maintain accurate class and student records.</li> <li>Assist<br> in invigilation of examinations and other formal assessments.</li> <li>Provide<br> feedback on student progress, engagement and academic performance.</li> <li>Provide<br> feedback to academic staff regarding course delivery, student engagement<br> and course effectiveness.</li> <li>Support<br> the development and delivery of business simulations, case studies, group<br> activities and experiential learning where appropriate.</li> <li>Assist<br> in organising academic, professional development and student engagement<br> activities.</li> <li>Support<br> research seminars, conferences, workshops and other Faculty activities.</li> <li>Undertake<br> other academic and administrative duties appropriate to the level of the<br> post and as directed by the line manager.</li> </ul> <p><br></p> <p> </p> <p> </p> </div> <div> <div></div></div>

<p>Muscat University plans to expand its Faculty of Transport &amp; Logistics by appointing an Assistant Professor in Maritime Transport. Applications are welcome from those with experience in teaching and research across a range of disciplines, including, but not limited to, maritime transport, port and terminal operations, shipping economics, freight logistics, and international trade. With an ethos of providing exceptional student experience, the post holder will work with the Faculty Dean to ensure the efficient and effective delivery of modules. S/he will be responsible for teaching modules such as (but not limited to): Maritime Transport and Shipping; Port and Terminal Management; Freight and Cargo Operations; International Trade and Logistics; Maritime Law and Regulations; and Sustainable Shipping. S/he will be responsible for ensuring that curriculum management and enhancement activities comply with the required standards of the Omani accreditation authorities, such as the Oman Academic Accreditation Authority (OAAA).</p><p>In addition to teaching, the post-holder will contribute to the supervision of UG final-year projects, PG dissertations, and research-related activities.</p><p>The candidate must hold a PhD in maritime transport to be appointed to the rank of Assistant Professor. A minimum of 2 years of experience in Higher Education (HE) teaching, preferably in the GCC region, is required. Applicants should provide a current CV and a cover letter justifying their suitability for the position. Priority in recruitment shall be given to Omani Candidates. We acknowledge, understand, and embrace diversity and expect joining faculty to display and apply the same principles.</p><strong>Key Responsibilities</strong><ul><li>Deliver a high-quality teaching experience on the Maritime Transport and Logistics Management modules to the undergraduate and postgraduate students</li><li>Construct, plan, and assess student assignments.</li><li>Liaise with the Faculty Dean on all student matters, including timetabling, academic, and technical support.</li><li>Undertake the role of Academic Advisor/Personal Tutor.</li><li>Undertake research and scholarly activity with a view to publishing in quality international academic journals.</li><li>Engage with external maritime and logistics bodies and industry to enrich the student experience, including visiting students on industrial placements.</li><li>Engage with the external community and stakeholders to promote the Sustainable Development Goals (SDGs) agenda</li><li>Participate in university meetings and events, including Board of Examiners, Programme Reviews, Planning and Monitoring Committees, and Staff/Student Liaison.</li><li>Maintain flexible working patterns which may include some evening and weekend work in support of Programme/Faculty/University business.</li><li>Actively engage with businesses, professional bodies, port authorities, and shipping companies; organize student outreach and invite industry speakers to enhance student experience.</li><li>Any other duties as deemed necessary by the Dean</li><li>Any other duties as deemed necessary by the Line Manager.</li></ul><p><strong>Desired Candidate Profile</strong></p><p>The candidate must hold a PhD in maritime transport to be appointed to the rank of Assistant Professor. A minimum of 2 years of experience in Higher Education (HE) teaching, preferably in the GCC region, is required. Applicants should provide a current CV and a cover letter justifying their suitability for the position. Priority in recruitment shall be given to Omani Candidates. We acknowledge, understand, and embrace diversity and expect joining faculty to display and apply the same principles.</p><strong>Qualifications, Experience &amp; Competencies:</strong><ul><li>Masters in Sustainable Shipping, Maritime Transport, Environmental Management, or a closely related area for Lecturer rank.</li><li>PhD (or equivalent) in Maritime Transport, Shipping, or a closely related field.</li><li>Professional qualifications and/or memberships in recognized bodies (e.g., Nautical Institute, CILT UK, or an international equivalent) for the Assistant Professor rank.</li><li>Ability to communicate with clarity on complex &amp; conceptual ideas to those with limited knowledge &amp; understanding, and to peers, using high-level skills &amp; a range of media.</li><li>Ability to think critically and promote innovation and creativity.</li><li>Demonstrates competencies, core behaviors, and supplementary behaviors that support and promote the University s core values.</li><li>Committed to ensuring a high-quality student experience.</li><li>One to two years of experience in teaching modules in Maritime Transport or Shipping in Higher Education.</li><li>Experience in the Omani and GCC HE environments.</li><li>Strong links to the maritime industry, ports, and shipping companies.</li><li>Academic accreditation or quality assurance experiences.</li></ul><p>While we value the interest shown by every applicant, we are able to respond only to short-listed candidates.</p><p>* The job description may be altered at any time in the future in line with the level of the post to meet changing institutional requirements, but only in full consultation with the post-holder.</p><p>Applicants are required to submit a current CV and a cover letter outlining their suitability for the position. The cover letter should clearly highlight their academic qualifications, teaching and research experience in a higher education environment, areas of teaching interest and expertise, and their motivation for applying to Muscat University. Priority in recruitment shall be given to Omani Candidates.</p>

<p><h4>Position objective:</h4> <p>Supporting the overall operations of the store and ensuring a seamless customer experience. This position involves assisting the store manager in various managerial tasks and taking charge in their absence. The assistant store manager is responsible for overseeing daily operations, managing staff, achieving sales targets, and maintaining a high level of customer satisfaction.</p> <h4>Key responsibilities:</h4> <h4>Sales and customer focus:</h4> <ul> <li>Consider the needs of the customers at all times.</li> <li>Implement a high standard of customer focus within the store.</li> <li>Lead by example in all aspects of customer service.</li> <li>Actively seek ways to achieve or exceed shop sales targets.</li> <li>Ensure all members of the team have an understanding of KPIs and targets to be achieved.</li> <li>Ensure any promotional offers regarding stock are implemented within the store.</li> <li>Implement strategies effectively to drive sales in the store.</li> </ul> <h4>Store administration:</h4> <ul> <li>Regularly audit own store administration and resolve any issues.</li> <li>Implement, within own store, any changes in administration procedure positively and effectively.</li> <li>Collaborate with the store manager to set and achieve sales targets.</li> <li>Monitor sales performance and analyze key performance indicators (KPIs).</li> <li>Implement sales strategies to maximize revenue and meet business goals.</li> <li>Oversee inventory control and merchandising to optimize product availability.</li> <li>Ensure accurate stock levels through regular stock checks and replenishment.</li> <li>Ensure that the store layout and presentation align with brand standards.</li> </ul> <h4>Presentation and management:</h4> <ul> <li>Ensure the store has the correct stock package and required stock levels to maximize sales potential.</li> <li>Ensure high standards of visual merchandising and maintenance among all staff.</li> <li>Effectively communicate any changes in stock or store layout to all members of the team.</li> <li>Ensure that each member follows the retail standard.</li> <li>Maintain the back store operation and replenishment of the merchandise.</li> </ul> <h4>Staffing and team performance management:</h4> <ul> <li>Monitor/manage schedules for salesperson work hours, vacations, and days off.</li> <li>Resolve salesperson complaints and concerns and provide ongoing performance feedback; counsel salesperson when necessary.</li> <li>Encourage full participation of salespersons in creating store goals and developing plans.</li> <li>Ensure the store portrays the company image in all aspects of personal presentation and adheres to the company dress code as laid out by the company.</li> <li>Maintain the leave records of the staff.</li> </ul> <h4>Security:</h4> <ul> <li>Ensure security procedures are adhered to throughout the store.</li> <li>Maintain a high standard of security awareness regarding stock and money within the store.</li> </ul> <h4>Other job deliverables:</h4> <ul> <li>Carry out corrective action/progressive discipline as necessary.</li> <li>Demonstrate dependability, reliability, and punctuality.</li> <li>Maintain strict confidence of all employee and employment-related information.</li> <li>Demonstrate the highest level of integrity and ethics in all decision-making processes.</li> </ul> <h4>Desired experience:</h4> <p>The ideal assistant store manager in a retail company should have 3+ years of progressive experience in a customer-centric role with strong management experience, leadership skills, and problem-solving skills. Proven success in enhancing customer engagement and achieving and exceeding sales KPI targets for stores. A bachelor's degree in business administration, retail management, or a related field is preferred.</p></p><p></p>

<p><h4>Position objective:</h4> <p>Supporting the overall operations of the store and ensuring a seamless customer experience. This position involves assisting the store manager in various managerial tasks and taking charge in their absence. The assistant store manager is responsible for overseeing daily operations, managing staff, achieving sales targets, and maintaining a high level of customer satisfaction.</p> <h4>Key responsibilities:</h4> <h4>Sales and customer focus:</h4> <ul> <li>Consider the needs of the customers at all times.</li> <li>Implement a high standard of customer focus within the store.</li> <li>Lead by example in all aspects of customer service.</li> <li>Actively seek ways to achieve or exceed shop sales targets.</li> <li>Ensure all members of the team have an understanding of KPIs and targets to be achieved.</li> <li>Ensure any promotional offers regarding stock are implemented within the store.</li> <li>Implement strategies effectively to drive sales in the store.</li> </ul> <h4>Store administration:</h4> <ul> <li>Regularly audit own store administration and resolve any issues.</li> <li>Implement, within own store, any changes in administration procedure positively and effectively.</li> <li>Collaborate with the store manager to set and achieve sales targets.</li> <li>Monitor sales performance and analyze key performance indicators (KPIs).</li> <li>Implement sales strategies to maximize revenue and meet business goals.</li> <li>Oversee inventory control and merchandising to optimize product availability.</li> <li>Ensure accurate stock levels through regular stock checks and replenishment.</li> <li>Ensure that the store layout and presentation align with brand standards.</li> </ul> <h4>Presentation and management:</h4> <ul> <li>Ensure the store has the correct stock package and required stock levels to maximize sales potential.</li> <li>Ensure high standards of visual merchandising and maintenance among all staff.</li> <li>Effectively communicate any changes in stock or store layout to all members of the team.</li> <li>Ensure that each member follows the retail standard.</li> <li>Maintain the back store operation and replenishment of the merchandise.</li> </ul> <h4>Staffing and team performance management:</h4> <ul> <li>Monitor/manage schedules for salesperson work hours, vacations, and days off.</li> <li>Resolve salesperson complaints and concerns and provide ongoing performance feedback; counsel salesperson when necessary.</li> <li>Encourage full participation of salespersons in creating store goals and developing plans.</li> <li>Ensure the store portrays the company image in all aspects of personal presentation and adheres to the company dress code as laid out by the company.</li> <li>Maintain the leave records of the staff.</li> </ul> <h4>Security:</h4> <ul> <li>Ensure security procedures are adhered to throughout the store.</li> <li>Maintain a high standard of security awareness regarding stock and money within the store.</li> </ul> <h4>Other job deliverables:</h4> <ul> <li>Carry out corrective action/progressive discipline as necessary.</li> <li>Demonstrate dependability, reliability, and punctuality.</li> <li>Maintain strict confidence of all employee and employment-related information.</li> <li>Demonstrate the highest level of integrity and ethics in all decision-making processes.</li> </ul> <h4>Desired experience:</h4> <p>The ideal assistant store manager in a retail company should have 3+ years of progressive experience in a customer-centric role with strong management experience, leadership skills, and problem-solving skills. Proven success in enhancing customer engagement and achieving and exceeding sales KPI targets for stores. A bachelor's degree in business administration, retail management, or a related field is preferred.</p></p><p></p>

<p><h4>Position objective:</h4> <p>Supporting the overall operations of the store and ensuring a seamless customer experience. This position involves assisting the store manager in various managerial tasks and taking charge in their absence. The assistant store manager is responsible for overseeing daily operations, managing staff, achieving sales targets, and maintaining a high level of customer satisfaction.</p> <h4>Key responsibility:</h4> <strong>Sales and customer focus:</strong><br> <ul> <li>Consider the needs of the customers at all times</li> <li>Implements a high standard of customer focus within the store</li> <li>Leads by example in all aspects of customer service</li> <li>Actively seeks ways to achieve or exceed shop sales targets</li> <li>Ensures all members of team have an understanding of KPIs and targets to be achieved</li> <li>Ensures any promotional offers regarding stock are implemented within the store</li> <li>Implement strategies effectively to drive sales in the store</li> </ul> <strong>Store administration:</strong><br> <ul> <li>Regularly audits own store administration and resolves any issues</li> <li>Implements, within own store, any changes in administration procedure positively and effectively</li> <li>Collaborate with the store manager to set and achieve sales targets</li> <li>Monitor sales performance and analyze key performance indicators (KPIs)</li> <li>Implement sales strategies to maximize revenue and meet business goals</li> <li>Oversee inventory control and merchandising to optimize product availability</li> <li>Ensure accurate stock levels through regular stock checks and replenishment</li> <li>Ensure that the store layout and presentation align with brand standards</li> </ul> <strong>Presentation and management:</strong><br> <ul> <li>Ensure store has the correct stock package and required stock levels to maximize sales potential</li> <li>Ensures high standard of visual merchandising and maintenance amongst all staff</li> <li>Effectively communicates any changes in stock or store layout to all members of the team</li> <li>Ensure that each member follows the retail standard</li> <li>Maintain the back store operation and replenishment of the merchandise</li> </ul> <strong>Staffing & team performance management:</strong><br> <ul> <li>Monitors and manages schedules for salesperson work hours, vacations, and days off</li> <li>Resolves salesperson complaints and concerns and provides ongoing performance feedback, counsels salesperson when necessary</li> <li>Encourage full participation of salesperson in creating store goals and developing plans</li> <li>Ensures store portrays the company image in all aspects of personal presentation and adheres to the company dress code as laid out by the company</li> <li>Maintain the leave of the staff</li> </ul> <strong>Security:</strong><br> <ul> <li>Ensures security procedures are adhered to throughout the store</li> <li>Maintains a high standard of security awareness regarding stock and money within store</li> </ul> <strong>Other job deliverables:</strong><br> <ul> <li>Carry out corrective action / progressive discipline as necessary</li> <li>Demonstrate dependability, reliability, and punctuality</li> <li>Maintain strict confidence of all employee and employment-related information</li> <li>Demonstrate the highest level of integrity and ethics in all the decision-making process</li> </ul> <h4>Desired experience:</h4> <p>The ideal assistant store manager in a retail company should have 3+ years of progressive experience in a customer-centric role with strong management experience, leadership skills, and problem-solving skills. Proven success in enhancing customer engagement, and achieving and exceeding sales KPI targets for stores. A bachelor's degree in business administration, retail management, or a related field is preferred.</p></p><p></p>

<p><h4>About the role</h4> <p>We’re hiring a virtual assistant (VA) to support daily operations, communication, and execution across multiple business functions.<br> This is not a passive admin role.<br> You’ll act as a reliable execution partner, ensuring tasks are completed on time, communication stays organized, and nothing falls through the cracks.<br> If you’re highly organized, proactive, and comfortable handling multiple responsibilities — this role fits you well.</p> <h4>What you’ll own</h4> <p><strong>Calendar, inbox & admin management (core)</strong><br> Manage calendars, schedule meetings, and coordinate across time zones<br> Organize inboxes, respond to emails, and flag priorities<br> Draft professional communication (emails, memos, documents)<br> Prepare meeting notes and track follow-ups</p> <p><strong>Data & system management</strong><br> Maintain records in:<br> <li>Google Sheets</li> <li>Microsoft Excel</li> <li>CRMs like HubSpot / Salesforce</li> Keep data accurate, updated, and well-structured<br> Organize files across:<br> <li>Google Drive</li> <li>Dropbox</li> <li>Microsoft SharePoint</li></p> <p><strong>Research & task execution</strong><br> Conduct research on:<br> <li>Competitors</li> <li>Vendors</li> <li>Market insights</li> Compile findings into structured summaries or presentations<br> Support ad hoc requests and small projects</p> <p><strong>Client, vendor & communication support</strong><br> Respond to client inquiries or route them appropriately<br> Follow up with vendors and track outstanding items<br> Ensure clear, timely communication across stakeholders</p> <p><strong>Operations & project support</strong><br> Assist with:<br> <li>Invoicing and expense tracking</li> <li>Light bookkeeping (if required)</li> Maintain project trackers in:<br> <li>Asana</li> <li>Trello</li> <li>Notion</li> <li>Monday.com</li> Keep workflows organized and updated</p> <h4>What makes you a strong fit</h4> <li>You are highly organized and detail-oriented</li> <li>You take initiative without being asked</li> <li>You communicate clearly and professionally</li> <li>You can manage multiple tasks without losing track</li> <li>You are reliable and follow through consistently</li> <h4>Required experience & skills</h4> <li>1–2 years of virtual assistant, admin, or operations support experience</li> <li>Strong proficiency in Microsoft Office / Google Workspace</li> <li>Excellent written and verbal communication skills</li> <li>Strong time management and organizational ability</li> <li>Reliable internet and ability to work independently</li> <h4>Nice to have (top candidates)</h4> <li>Experience with CRMs: HubSpot / Salesforce / Zoho</li> <li>Familiarity with QuickBooks and Xero</li> <li>Experience supporting founders, startups, remote teams</li> <li>Handling multiple clients or executives simultaneously</li> <h4>What a typical day looks like</h4> <li>Manage calendar and inbox, prioritizing urgent tasks</li> <li>Update CRM records and organize documents</li> <li>Prepare reports, documents, or presentations</li> <li>Conduct research for ongoing projects</li> <li>Follow up with vendors and stakeholders</li> <li>Review tasks and prepare next-day priorities</li> <p>In short:<br> You ensure operations run smoothly and nothing slips through the cracks.</p> <h4>Key metrics (KPIs)</h4> <li>Tasks completed accurately and on time</li> <li>Zero missed meetings or scheduling errors</li> <li>Fast and professional communication response times</li> <li>Organized and up-to-date records</li> <li>Positive feedback from clients and stakeholders</li> <h4>Why this role stands out</h4> <li>High ownership and autonomy</li> <li>Exposure to multiple business functions</li> <li>Opportunity to grow into:<br> Operations Manager<br> Executive Assistant<br> Project Coordinator</li> <h4>Apply now</h4> <p>If you:<br> Are highly organized<br> Take ownership of tasks<br> Communicate clearly and reliably<br> This role is a strong fit.</p></p><p></p>

<p><h4>About the role</h4> <p>We are seeking a highly detail-oriented and proactive admin assistant to support the financial and operational backbone of a creative, service-driven business. This role plays a critical part in maintaining accuracy across bookkeeping, payroll, inventory tracking, and vendor management while ensuring day-to-day operations remain organized, efficient, and reliable.</p> <p>This is a hands-on, execution-focused role ideal for someone who enjoys working with systems, numbers, documentation, and operational processes. The ideal candidate is highly organized, dependable, and capable of independently managing multiple responsibilities in a remote environment.</p> <p>You will help create operational clarity by ensuring financial records, inventory systems, vendor relationships, and reporting processes are consistently maintained with precision and professionalism.</p> <h4>Responsibilities</h4> <strong>Bookkeeping & financial operations</strong><br> <li>Manage daily bookkeeping activities and maintain organized, accurate financial records</li> <li>Process invoices, expenses, reconciliations, and transaction tracking</li> <li>Support payroll calculations and ensure timely and accurate payment processing</li> <li>Prepare and organize required financial and tax documentation</li> <li>Assist in maintaining compliance with financial processes and reporting standards</li> <li>Support implementation and optimization of accounting systems and workflows</li> <li>Maintain organized digital records for financial reporting and audit readiness</li> <strong>Inventory management</strong><br> <li>Monitor inventory levels, stock movement, and usage trends</li> <li>Coordinate inventory ordering and restocking processes</li> <li>Maintain accurate inventory tracking systems and documentation</li> <li>Identify shortages, overstocking, or inefficiencies and proactively recommend solutions</li> <li>Generate inventory reports and cost tracking summaries as needed</li> <strong>Vendor & expense management</strong><br> <li>Build and maintain professional vendor relationships</li> <li>Track vendor invoices, contracts, payment schedules, and obligations</li> <li>Execute expense management and vendor optimization initiatives</li> <li>Coordinate vendor communications regarding orders, billing, or service issues</li> <li>Support cost control and operational efficiency efforts</li> <strong>Administrative & operational support</strong><br> <li>Maintain organized documentation across bookkeeping, inventory, and vendor systems</li> <li>Create and update spreadsheets, trackers, and operational reports</li> <li>Support internal process consistency and administrative workflows</li> <li>Ensure data accuracy across reports, systems, and operational records</li> <li>Assist leadership with administrative and operational support tasks as needed</li> <h4>What makes you a strong fit</h4> <li>Highly detail-oriented with strong accuracy and organizational discipline</li> <li>Reliable, proactive, and comfortable working independently in a remote environment</li> <li>Strong problem-solving mindset with the ability to manage multiple responsibilities calmly</li> <li>Enjoys creating structure, maintaining systems, and improving operational processes</li> <li>Communicates professionally and effectively with vendors and internal stakeholders</li> <li>Process-driven with strong ownership and follow-through</li> <h4>Required experience & skills</h4> <li>Proven experience in bookkeeping, accounting support, or financial administration</li> <li>Hands-on experience with inventory management and vendor coordination</li> <li>Strong proficiency with QuickBooks, Square, or similar accounting/payment systems</li> <li>Advanced Microsoft Excel or Google Sheets skills for reporting, analysis, and tracking</li> <li>Excellent written and verbal communication skills</li> <li>Strong organizational and time-management abilities</li> <li>Ability to prioritize tasks and manage workflows independently</li> <h4>Preferred experience & tools</h4> <li>Previous experience supporting small businesses, creative agencies, or service-based businesses</li> <li>Familiarity with U.S. small business tax processes and compliance requirements</li> <li>Experience with inventory management systems and operational reporting</li> <li>Exposure to payroll processing and vendor contract management</li> <li>Experience creating operational SOPs or process documentation</li> <h4>Education</h4> <li>Bachelor’s degree in accounting, finance, business administration, or a related field preferred</li> <li>Relevant certifications or bookkeeping/accounting training are a plus</li> <h4>What does a typical day look like?</h4> <p>An admin assistant in this role focuses on maintaining operational accuracy and supporting efficient business workflows. You will:</p> <li>Manage and reconcile financial transactions and bookkeeping records</li> <li>Process payroll-related tasks and maintain compliance documentation</li> <li>Monitor inventory levels and coordinate restocking activities</li> <li>Communicate with vendors and manage payment tracking</li> <li>Update spreadsheets, reports, and operational documentation</li> <li>Support process organization and improve administrative efficiency</li> <p>In essence: you ensure financial accuracy, operational consistency, and organized systems that help the business run smoothly every day.</p> <h4>Key metrics for success (KPIs)</h4> <li>Accuracy and timeliness of bookkeeping and payroll processing</li> <li>Inventory accuracy and stock availability</li> <li>Vendor performance and expense optimization</li> <li>Compliance with reporting and documentation requirements</li> <li>Organization and reliability of operational systems and records</li> <li>Timely completion of administrative and financial workflows</li> <h4>Interview process</h4> <li>Initial phone screen</li> <li>Video interview with recruiter</li> <li>Practical assessment (bookkeeping or inventory management scenario)</li> <li>Final interview</li> <li>Offer & background verification</li></p><p></p>

<p><h4>Position objective:</h4> <p>Supporting the overall operations of the store and ensuring a seamless customer experience. This position involves assisting the store manager in various managerial tasks and taking charge in their absence. The assistant store manager is responsible for overseeing daily operations, managing staff, achieving sales targets, and maintaining a high level of customer satisfaction.</p> <h4>Key responsibility:</h4> <strong>Sales and customer focus:</strong><br> <ul> <li>Consider the needs of the customers at all times</li> <li>Implements a high standard of customer focus within the store</li> <li>Leads by example in all aspects of customer service</li> <li>Actively seeks ways to achieve or exceed shop sales targets</li> <li>Ensures all members of team have an understanding of KPIs and targets to be achieved</li> <li>Ensures any promotional offers regarding stock are implemented within the store</li> <li>Implement strategies effectively to drive sales in the store</li> </ul> <strong>Store administration:</strong><br> <ul> <li>Regularly audits own store administration and resolves any issues</li> <li>Implements, within own store, any changes in administration procedure positively and effectively</li> <li>Collaborate with the store manager to set and achieve sales targets</li> <li>Monitor sales performance and analyze key performance indicators (KPIs)</li> <li>Implement sales strategies to maximize revenue and meet business goals</li> <li>Oversee inventory control and merchandising to optimize product availability</li> <li>Ensure accurate stock levels through regular stock checks and replenishment</li> <li>Ensure that the store layout and presentation align with brand standards</li> </ul> <strong>Presentation and management:</strong><br> <ul> <li>Ensure store has the correct stock package and required stock levels to maximize sales potential</li> <li>Ensures high standard of visual merchandising and maintenance amongst all staff</li> <li>Effectively communicates any changes in stock or store layout to all members of the team</li> <li>Ensure that each member follows the retail standard</li> <li>Maintain the back store operation and replenishment of the merchandise</li> </ul> <strong>Staffing & team performance management:</strong><br> <ul> <li>Monitors and manages schedules for salesperson work hours, vacations, and days off</li> <li>Resolves salesperson complaints and concerns and provides ongoing performance feedback, counsels salesperson when necessary</li> <li>Encourage full participation of salesperson in creating store goals and developing plans</li> <li>Ensures store portrays the company image in all aspects of personal presentation and adheres to the company dress code as laid out by the company</li> <li>Maintain the leave of the staff</li> </ul> <strong>Security:</strong><br> <ul> <li>Ensures security procedures are adhered to throughout the store</li> <li>Maintains a high standard of security awareness regarding stock and money within store</li> </ul> <strong>Other job deliverables:</strong><br> <ul> <li>Carry out corrective action / progressive discipline as necessary</li> <li>Demonstrate dependability, reliability, and punctuality</li> <li>Maintain strict confidence of all employee and employment-related information</li> <li>Demonstrate the highest level of integrity and ethics in all the decision-making process</li> </ul> <h4>Desired experience:</h4> <p>The ideal assistant store manager in a retail company should have 3+ years of progressive experience in a customer-centric role with strong management experience, leadership skills, and problem-solving skills. Proven success in enhancing customer engagement, and achieving and exceeding sales KPI targets for stores. A bachelor's degree in business administration, retail management, or a related field is preferred.</p></p><p></p>