Job Title: Procurement Officer
Department: Contract & Procurement
Contract duration: One Year Extendable
Job Purpose:
Handling all Purchase requests. Purchase order, pre-tendering, tendering, post-award and contract execution support & Support for any Strategy for all projects related to Company to minimize risk and protect the interests of the Company
Job Role & Responsibilities:
- Support department to develop and prepare Tendering & Contract strategy and business plan for each year
- Support the department in developing the annual ICV Plan and owe the overall implementation
- Ensure that Company understands the policy and procedures
- Preparation of PO and follow-up from PR to PO, tendering documentation and Procurement requirements.
- Obtaining all relevant approvals including all Tenders Committees. Attending with the Contract.
- Holders Holders PC/ MiTC/MTC/GCCTender Board whenever required to present the proposals.
- Promote a culture of HSE and ensure all activities are compliant to Quality, Health, Safety and Environmental standards adopted by OBC.
- Review of and preparation of a comprehensive Scope of Work and Evaluation Criteria, developing
- suitable pricing structure, preparing Bill of Quantities, preparing Tender Documents with suitable
- conditions (EPC/Construction/Services/Consultancy/Manpower/Training/Supply, etc.) and ensure
- that company policies and procedures are adhered to.
- Conducting strategy workshop, formulate and advise suitable tendering strategy depending upon the scope, value, type, and time schedule. Obtain relevant parties' and committees' approval for the strategy.
- Selection of the right form of contract and preparation of the terms and conditions as part of the overall tender documents to ensure that the same adequately protects the interests of the company.
- Effectively manage the tendering cycle including management of pre & post-bid clarifications.
- Take a leading role in organizing and conducting site visits and pre-bid meetings for the Bidders in liaison with the End-users.
- Receive proposals from Bidders and evaluate them in line with the policies and procedures.
- Prepare the results of all commercial evaluations of bids as per established evaluation criteria in a fair, transparent, and accurate manner.
- Prepare and finalize the contract agreements.
- Ensure vendor performance in line with contractual agreements.
- Deal with issues arising during contract execution which result in disputes to be solved. Implement effective dispute resolution techniques.
- Evaluate breaches of contract terms, and delays in delivery/completion, assess applicable penalties
- to be imposed, and liaise with the Vendor, end user, QS, and Accounts Payable.
- Review variations to contracts, verify rates and compare them with contractual rates, and issue
- Continuously analyze commercial and contractual terms, provide management with a regular overview of contract commercial performance, and make clear and practical improvement
- proposals.
- Review the final account prepared by the QS and ensure effective contract close-out.
- Support the Buyers in preparing adequate terms & conditions for RFPs and RFQs.
- Follows-up on contracts awarded, notification to the successful bidder, with the issuance of “Letter of Award” and issuance of regrets to unsuccessful bidders.
- Follows up on contracts, including preparing contract renewal reminders to the Contract Holders, amendments, cancellations, extensions, and claims, obtaining management, ITC, Shareholders, and
- MOG approval and keeping current files tracking records for all contracts. Lead or participate in all negotiations.
- Tenders committee secretary, Organized and attended meetings, prepared agendas, took minutes,and ensured departments are informed of the outcome and implemented decisions.
- Orders Materials on a continuing basis in order to maintain certain inventory level
- Coordinating inventory transfers with related departments and receiving the materials.
- Evaluate the performance of certain vendors in order to decide whether or not to continue buying from them.
- Make sure that the company participates in supply contracts in order to obtain materials at cheaper rates.
- Compares prices amongst various vendors in order to make sound purchasing decisions
- Makes arrangements with vendors and their delivery staff in order to ensure that the purchased goods will be delivered safely and on time
- Using all systems for Tendring Procurement (E-Tendering. ERP, Rujul)
- Carry out any other activities as and when required by the reporting manager.
Education & Qualifications Experience
• Bachelor’s Degree in Engineering/ Quantity
• Survey/Law, Supply Chain
• Experience 1- 2 years