Tasks

Responsibilities

We are seeking an assistant to support the Contract Management and Legal (CML) team in the Middle East. The role will be based in Muscat, Oman, but will involve liaising with our team of contract managers and lawyers across the region.Responsibilities:

Communication: Handle both internal and external correspondence, serving as the central point of contact.Appointment Coordination: Planning and ensure all appointments are seamlessly managed. Also, coordinate the organization of workshops and external meetings to ensure successful outcomes.Document Management: Manage and organize important and often confidential documents, ensure efficient filing, and maintain our databases.Administrative Support: Coordinate various organizational and administrative tasks for the team, including the preparation of engaging presentations and working materials.Document preparation: Compile contractual documentation based upon existing templates for review and finalization by the appropriate team members.Document compilation: Assist with the compilation of historical correspondence and other documents relating to claims and disputes.Travel Planning: Organize and book business trips, including handling travel expense reports.Liaise and follow-up with authorities and public entities, prepare documentation, obtain certificates, approvals and NOCs as required.

Qualifications

• Relevant professional experience in a similar position, experience in an international environment is an advantage.
• Proficient with MS-Office (particularly PowerPoint and Excel).
• Very good English language skills.An understanding of Arabic is an advantage, but not essential.
• Ability to work independently, with dedication and a structured approach.
• Confident and professional attitude and have a high level of discretion and loyalty.