JOB PURPOSE

The Planning and Contracts Lead Engineer is responsible for developing, implementing, and managing maintenance planning, scheduling, work management, shutdown planning, contractor administration, and maintenance control processes to ensure safe, reliable, and efficient plant operations.The role provides leadership in maintenance planning and resource coordination, oversees contract administration and contractor performance, and ensures the effective utilization of labor, materials, and services. A key focus of the position is establishing maintenance planning systems, CMMS processes, contract management frameworks, and work management standards to support commissioning, start-up, and sustainable plant operations.

MAIN TASKS, DUTIES AND RESPONSIBILITIES

MAINTENANCE PLANNING & SCHEDULING

Develop and implement maintenance planning and scheduling processes.

Ensure all preventive, predictive, corrective, and shutdown maintenance activities are properly planned and scheduled.

Review work requests and convert approved work into executable job plans.

Develop detailed work packs including labor requirements, materials, tools, permits, and procedures.

Coordinate weekly and monthly maintenance schedules with Operations and Maintenance teams.

Monitor schedule compliance and planning effectiveness.

Ensure maintenance backlogs are effectively managed and prioritized.

Support development of maintenance strategies for critical equipment.

Own and govern the site's maintenance work management process, ensuring compliance with planning, scheduling, execution, and close-out standard

Coordinate with warehouse and procurement teams to ensure timely availability of critical spares and shutdown materials

Develop and maintain maintenance performance dashboards, reporting automation, and planning analytics tools to improve decision-making

Coordinate and lead weekly, monthly and quarterly planning meetings in coordination with stakeholders

WORK MANAGEMENT & CMMS ADMINISTRATION

Manage maintenance work management processes within ERP/CMMS systems.

Ensure work order quality, data accuracy, and system compliance.

Develop and maintain equipment hierarchies, asset registers, and maintenance plans.

Monitor key work management KPIs.

Maintain planning and scheduling standards across all maintenance disciplines.

Ensure historical maintenance records are maintained for reliability analysis.

Drive continuous improvement of CMMS utilization and effectiveness.

CONTRACTS ADMINISTRATION

Administer maintenance service contracts and agreements.

Monitor contractor performance against contractual obligations and KPIs.

Coordinate tender evaluations and contractor selection processes.

Review scope-of-work documents, service agreements, and technical specifications.

Support commercial negotiations and contract renewals.

Ensure contract compliance with company policies and procurement procedures.

Manage contractor claims, variations, and contract close-out activities.

Maintain contract documentation and administration records.

SHUTDOWN & TURNAROUND PLANNING

Lead planning and preparation for plant shutdowns, turnarounds, and major maintenance campaigns.

Develop integrated shutdown schedules and resource plans.

Coordinate labor, equipment, materials, and contractor requirements.

Monitor shutdown planning milestones and readiness reviews.

Support execution teams during shutdown implementation.

Facilitate shutdown governance meetings, readiness reviews, and critical path monitoring activities

Conduct post-shutdown reviews and lessons learned assessments.

PERFORMANCE MONITORING & REPORTING

Develop maintenance planning and execution performance dashboards.

Monitor KPIs including:

o Schedule Compliance

o PM Compliance

o Backlog Management

o Work Order Closure Rates

o Contractor Performance

o Maintenance Cost Performance

o Shutdown Performance

Prepare weekly and monthly maintenance performance reports.

Analyze trends and recommend improvement initiatives.

Support annual maintenance budgeting and forecasting processes.