Job Overview:

We are seeking an organized and proactive Office Administrator to support the operations of our newly established business in Duqm Freezone, Oman. The Office Administrator will be responsible for ensuring the smooth day-to-day running of the office, handling administrative tasks, and supporting business operations in the Freezone.

Key Responsibilities:

• Office Management:

Oversee the daily operations of the office, including maintaining office supplies, managing schedules, and organizing meetings.

• Administrative Support:

Provide administrative assistance to the management team, including preparing reports, managing correspondence, and handling documentation.

• Communication Management:

Manage internal and external communications, ensuring that inquiries are handled promptly and professionally.

• Record Keeping:

Maintain accurate records of company files, contracts, and office documentation, ensuring proper organization and security.

• Coordination with Freezone Authorities:

Serve as a liaison with Duqm Freezone authorities, ensuring compliance with local regulations and procedures.

• Support HR Activities:

Assist with basic HR functions, including managing employee records, onboarding processes, and coordinating staff activities.

• Travel and Logistics Coordination:

Organize travel arrangements and logistics for staff and management as needed.

Qualifications:

• Bachelor's degree in Business Administration or a related field.
• Minimum of 3 years of experience in office administration, preferably in a Freezone environment.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficiency in MS Office (Word, Excel, PowerPoint).
• Familiarity with local regulations and processes within Duqm Freezone is a plus.
• Fluent in English; proficiency in Arabic is an advantage.

Skills & Competencies:

• High attention to detail and the ability to manage multiple tasks efficiently.
• Strong problem-solving and time management skills.
• Ability to work independently and as part of a team.
• Excellent interpersonal skills and customer service orientation.

Benefits:

• Competitive salary and benefits package.
• Opportunity to grow within a dynamic and expanding business.
• A collaborative and supportive work environment.