Job Description

Terms of Reference (ToR)

• Position:  Project Manager
• Reports to:  Head/Deputy Head of Programme
• Supervises: Medical Activity Managers
• Location:  Roving position 
• Status: Full-time
• Starting Date: 01/06/2024
• Contract duration:  12 months

All INTERSOS employees are expected to adhere to the INTERSOS charter of values, code of ethics, PSEA, and Child Protection policies.

2.A General context of the project

The project aims to enhance immunization outcomes in Northern Yemen, specifically targeting 19 health facilities in the Ibb and Hajjah governorates. This region has experienced ongoing polio outbreaks that have not been effectively addressed in the past, leading to continued high risk. The initiative is part of the Global Polio Eradication Initiative (GPEI), which has advocated for increased immunization coverage through intensified Expanded Programme on Immunization (EPI) activities and health emergency responses. The primary goal is to support GPEI's efforts and ensure the delivery of routine immunization, including the polio vaccine, to mitigate the health risks in these high-risk areas.

2.B.1 General purpose of the position

The Project Manager holds the pivotal role of budget holder, responsible for overseeing the implementation and supervision of project activities in collaboration with the Medical/technical team, Finance, Logistics, and HR departments. Key responsibilities include:

• Planning and Implementation: Ensures timely and high-quality planning and implementation of project activities, including leading an extensive awareness-raising campaign on childhood vaccinations and empowering healthcare facilities to deliver quality services.
• Reporting: Guarantees the delivery of quality and timely reports to the donor, covering monthly, ad hoc, interim, and final reporting requirements.
• Communication and Collaboration: Maintains close communication and collaboration with the Grants Unit, Programme Manager, and Technical Coordinators.
• Support and Engagement: Engages continuously with various support departments (HR, Finance, Logistics, Technical, MEAL) to ensure they provide timely support to the project team.
• Financial Oversight: Acts as the budget holder for the entire project, closely supervising and monitoring financial planning, liquidity planning, and budget utilization. Responsible for the overall financial/budget management of the project, ensuring alignment with the project's log frame and work plan.
• Procurement Planning: Collaborates closely with the logistics department to develop, monitor, and update the project-specific procurement plan efficiently and accurately.

This role requires a proactive approach to ensure that all project elements are aligned and executed effectively, adhering to both INTERSOS and donor standards.

2.B.2 Main responsibilities and tasks

The Project Manager is entrusted with critical operational and strategic responsibilities:

• Project Oversight: Ensures meticulous planning, implementation, and monitoring of the project. Sets clear targets as outlined in the project description and promptly flags any significant deviations from the plan or budget to the appropriate staff.
• Financial Management: Acts as the primary budget holder, ensuring efficient financial management in alignment with INTERSOS standards and donor regulations.
• Team and HR Management: Oversees both staff and volunteers, ensuring effective management practices that foster a productive team environment.
• Reporting: Delivers comprehensive project activity reports that detail the impact and changes observed among beneficiaries. Maintains compliance with INTERSOS and donor reporting requirements through close coordination with the Grants department.

List of tasks

1.    Activity Implementation:

• Ensure timely execution of the approved project proposal.
• Manage team recruitment and maintain HR documentation.
• Conduct project kick-off and team briefings.
• Develop and oversee a detailed activity plan.
• Organize and lead training for staff and volunteers.
• Coordinate awareness campaigns on childhood vaccinations.

2.    Financial Management and Procurement:

• Prepare and oversee financial and procurement plans.
• Manage weekly liquidity and budget allocations.
• Ensure adherence to INTERSOS procurement guidelines and documentation.
• Conduct regular financial reviews and verify expenditure reports.

3.    Team Management and Capacity Building:

• Evaluate and manage team performance.
• Facilitate regular planning and feedback meetings.
• Lead field visits for oversight and technical guidance.
• Foster team adherence to INTERSOS standards and ethics.

4.    Monitoring & Evaluation:

• Implement and manage a comprehensive M&E framework.
• Ensure data quality and timely analysis by the MEAL department.
• Regularly assess project progress and make adjustments as necessary.

5.    Reporting:

• Deliver consistent and detailed project reports.
• Compile and analyze performance data for internal and donor review.
• Produce communication materials to highlight project impacts.

6.    Coordination and Representation:

• Build and maintain partnerships with community leaders and organizations.
• Facilitate community engagement events and health campaigns.
• Liaise with health authorities and donors to ensure support and compliance.

Additional job responsibilities:

• The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties.

Person specification

1.    Educational Qualifications:

• Bachelor’s degree in medicine or medical sciences; an advanced degree (master’s in Public health) preferred.

2.    Professional Experience:

• Minimum of 3 years in designing, planning, implementing, and evaluating community-based health programs, especially in emergency or relief contexts.
• Proven experience in leading emergency health response programs, ideally in conflict-affected areas.
• Experience working with various international NGOs in developing countries focused on emergency response.

3.    Skills and Competencies:

• Strong leadership, strategic planning, and team management skills.
• Excellent interpersonal, communication, and public speaking skills.
• Proficient in analytical thinking and report writing.
• Robust organizational and planning capabilities.
• Ability to work effectively under pressure and within a team setting.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint).
• Fluent in English; knowledge of Arabic is an advantage.

4.    Personal Attributes:

• High level of confidentiality, respect, and a non-discriminatory attitude.
• Capacity to represent, liaise, and negotiate at various levels with NGOs, INGOs, donors, and government bodies.