Job
Description Faculty
Administrator

Reporting to: Dean/Director of Academic Faculty

Summary:

The Faculty
Administrator at the Academic Faculties in Muscat University is
expected to perform administrative tasks to support the academic faculties in
planning, coordinating, and implementing activities. The
position requires collaboration with staff, students, and the industry, and responding to work requests from other
departments in a timely and accurate manner.

Duties
& Responsibilities

1.
Prepare, maintain, and distribute meeting materials,
business presentations, and other department files, and ensure quality
documentation is available.

2.
Ensure that the website and the quality management system
portal of the department are up to date.

3.
Support the organisation of field trips and other faculty-related
special events like job fairs, promotion events, information sessions, student
inductions, etc.

4.
Assist in budget preparation, procurement, and other
expense management activities.

5.
Perform data collection for quality assurance and other
external bodies.

6. Provide first-level support in advising by providing
required documents, guidelines, and setting appointments between advisers and
students at risk.

7. Manage
day-to-day administrative operations of the faculty, including documentation,
scheduling, and internal communication.

8. Assist
the Dean, Assistant Dean, and academic staff in coordinating teaching
schedules, examinations, meetings, and faculty activities.

9. Act
as a point of contact for students, faculty members, and external stakeholders
regarding administrative matters.

10. Maintain
accurate records of faculty operational plan, activities, reports,
correspondence, and academic documentation.

11. Organize
faculty meetings, workshops, seminars, and academic events, including
preparation of agendas and minutes.

12. Support
the preparation of reports and ensure compliance with university policies,
accreditation requirements, and regulatory bodies.

13. Coordinate
with other university departments such as HR, Registry, Finance, and IT to
facilitate faculty operations.

Qualifications for Department
Coordinator

• Bachelor s degree in a
  related field.
• Works independently and with minimum supervision
• Trustworthy and can handle confidential
  documents
• Excellent communication skills in English and
  Arabic
• Proficient in the use of Microsoft Office.

Skills and Competencies

• Excellent organizational, administrative, and
  time-management skills.
• Strong communication and interpersonal skills in
  English and Arabic.
• Proficient in Microsoft Office applications.
• Strong attention to detail and accuracy in
  documentation and record keeping.
• Ability to work independently and manage multiple
  priorities.
• Strong coordination and event-management skills.
• Ability to handle confidential information with
  integrity and discretion.
• Good data management, reporting, and
  problem-solving skills.
• Ability to work effectively with students, staff,
  university departments, and external stakeholders.
• Professional, proactive, reliable, and
  service-oriented.