وظائف MSI Qatar

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p><strong>Job Title</strong></p><br><br> <p><strong>Executive Assistant to the General Manager</strong></p><br><br> <p><strong>Location</strong></p><br><br> <p>Muscat, Oman</p><br><br> <p><strong>Job Summary</strong></p><br><br> <p>The Executive Assistant to the General Manager provides high-level administrative and operational support to ensure the efficient functioning of the General Manager’s office. The role involves managing schedules, handling communications, coordinating meetings and events, supporting HR-related activities, and overseeing administrative processes across multiple locations. The position requires strong organizational, communication, and multitasking abilities while maintaining professionalism and confidentiality.</p><br><br> <p><strong>Key Responsibilities</strong></p><br><br> <p><strong>Executive Support</strong></p><br><br> <ul> <li>Provide direct administrative support to the General Manager in daily operations.</li> <li>Manage and maintain the General Manager’s calendar, appointments, and travel schedules.</li> <li>Prepare reports, presentations, and correspondence as required.</li> <li>Screen and manage incoming communications including emails, calls, and requests.</li> </ul> <p><strong>Administrative Management</strong></p><br><br> <ul> <li>Draft and type professional correspondence and documentation in <strong>both English and Arabic (bilingual)</strong> when required.</li> <li>Maintain document control systems and ensure proper filing and record management.</li> <li>Coordinate office operations and ensure smooth workflow within the executive office.</li> </ul> <p><strong>Financial &amp; Operational Coordination</strong></p><br><br> <ul> <li>Assist with processing <strong>purchase orders (POs), invoices, expense claims, and payments</strong>.</li> <li>Maintain accurate financial documentation related to administrative operations.</li> <li>Coordinate with finance teams regarding approvals and payment processing.</li> </ul> <p><strong>HR &amp; Employee Support</strong></p><br><br> <ul> <li>Handle HR-related administrative matters for management and employees across <strong>Oman and Bahrain</strong>.</li> <li>Assist with employee requests, documentation, and coordination with HR departments.</li> <li>Support onboarding and administrative HR processes when required.</li> </ul> <p><strong>Client &amp; Stakeholder Management</strong></p><br><br> <ul> <li>Act as a key point of contact between the General Manager and internal/external stakeholders.</li> <li>Manage and prioritize client requests to ensure timely responses and service delivery.</li> <li>Maintain strong professional relationships with clients, partners, and suppliers.</li> </ul> <p><strong>Meeting &amp; Event Coordination</strong></p><br><br> <ul> <li>Organize meetings, conferences, and executive events.</li> <li>Prepare meeting agendas, record minutes, and follow up on action items.</li> <li>Coordinate logistics including venue arrangements, vendor communication, and event procurement.</li> </ul> <p><strong>Vendor &amp; Supplier Coordination</strong></p><br><br> <ul> <li>Communicate with suppliers for service requirements and procurement.</li> <li>Manage logistics and ensure smooth coordination from purchase order issuance to final payment.</li> </ul> <p><strong>Required Skills &amp; Competencies</strong></p><br><br> <ul> <li>Strong <strong>executive-level communication skills</strong> (verbal and written).</li> <li>Excellent <strong>organizational and time management abilities</strong>.</li> <li>Ability to <strong>multitask and prioritize tasks effectively</strong>.</li> <li>Strong <strong>attention to detail and accuracy</strong> in documentation and financial processes.</li> <li>Proficiency in <strong>calendar management and office administration tools</strong>.</li> <li>Experience in <strong>client relationship management</strong>.</li> <li>Knowledge of <strong>HR administrative processes</strong>.</li> </ul> <p><strong>Qualifications</strong></p><br><br> <ul> <li>Bachelor’s Degree in <strong>Business Administration, Office Management, or related field</strong>.</li> <li><strong>5+ years of experience</strong> as an Executive Assistant, Personal Assistant, or Administrative Coordinator supporting senior leadership.</li> <li>Experience supporting <strong>multi-location operations</strong> is an advantage.</li> <li><strong>Bilingual communication skills (English &amp; Arabic)</strong> preferred.</li> </ul> <p><strong>Key Competencies</strong></p><br><br> <ul> <li>Professionalism and confidentiality</li> <li>Problem-solving ability</li> <li>Strong interpersonal skills</li> <li>Decision-making capability</li> <li>Ability to work in a fast-paced environment</li> </ul><br> </div>