Job description

Pipeline and Tank Constructions SPC is seeking a Front Office Administrator to manage the reception area and provide administrative support for office operations. This role is responsible for greeting visitors, handling phone calls, organizing office records, and assisting with daily clerical tasks. The position reports to the Office Manager or Administration Manager.

Key Responsibilities:

• Greet and welcome visitors, clients, and vendors in a professional and courteous manner
• Answer and direct incoming phone calls to appropriate staff members
• Respond to general inquiries and provide basic information about company services
• Manage meeting room schedules and coordinate appointments for management staff
• Receive, sort, and distribute incoming mail, packages, and courier deliveries
• Prepare outgoing mail and coordinate courier services as needed
• Maintain office filing systems including project documents, contracts, and correspondence
• Order and monitor office supplies inventory and place orders when stock is low
• Assist with data entry and maintain accuracy of records in company databases
• Provide administrative support to the operations and project teams as requested
• Ensure the reception area and meeting rooms are clean and organized at all times
• Assist with basic document preparation including photocopying, scanning, and binding

Skills

Requirements:

• High school diploma or equivalent; additional training in office administration or customer service is preferred
• Minimum 1 year of experience in front office, reception, or administrative support role
• Proficiency in Microsoft Office applications including Outlook, Word, and Excel
• Good written and verbal communication skills in English; proficiency in Arabic is required
• Professional appearance and telephone etiquette
• Strong organizational skills with attention to detail
• Ability to manage multiple tasks and prioritize effectively
• Friendly and welcoming demeanor with a customer-focused approach