Job description

Micro Business Solutions LLC is seeking an Administrative Assistant to support daily office operations, manage schedules, and assist with documentation and client communications. This role is responsible for handling routine administrative tasks, organizing records, and providing general support to the management team. The position reports to the Office Manager.

Key Responsibilities:

• Answer and direct phone calls, respond to emails, and greet visitors professionally
• Maintain and organize office files, records, and documentation in both physical and digital formats
• Prepare and format correspondence, reports, spreadsheets, and presentations as requested
• Schedule appointments, meetings, and coordinate calendars for management staff
• Assist with data entry and maintain accuracy of information in company databases
• Monitor office supplies inventory and place orders as needed
• Process incoming and outgoing mail, packages, and courier deliveries
• Assist with basic bookkeeping tasks including expense tracking and invoice filing
• Support HR activities such as scheduling interviews and maintaining employee records
• Coordinate with external vendors and service providers for office maintenance and supplies
• Perform general clerical duties including photocopying, scanning, and filing

Skills

High school diploma or equivalent; diploma or certificate in Business Administration or related field is preferred

Minimum 1 year of experience in an administrative, clerical, or office support role

Proficiency in Microsoft Office applications including Word, Excel, and Outlook

Good written and verbal communication skills in English; proficiency in Arabic is an advantage

Strong organizational skills with attention to detail

Ability to manage multiple tasks and prioritize effectively

Professional demeanor and ability to maintain confidentiality

Reliable and punctual with consistent attendance