Job Description

Roles & Responsibilities

KEY ACCOUNTABILITIES:

Contract Preparation & Tendering

• Prepare tender documents, scopes of work, and commercial terms.
• Coordinate pre‑bid meetings and communication with bidders.
• Conduct technical and commercial evaluations of contractor proposals.
• Support negotiation and recommendation for contract award 

Financial Control & Monitoring

• Invoice Management: Oversee the verification and processing of contractor invoices to ensure payments are made on time.
• Consumption Tracking: Rigorously monitor contract consumption vs. Cap value to ensure expenditures remain within approved limits.
• Cost Optimization: Proactively explore subcontract cost-saving opportunities and value engineering initiatives. 

Subcontractor Evaluation

• Monthly Reporting: Conduct monthly subcontractor evaluations to assess quality of work, schedule adherence, and HSE compliance.
• Performance Accountability: Maintain subcontractor scorecards and provide regular reports to the Production Control Department Head on delivery performance. 

Change Management & Commercial Support

• Review and evaluate variations, claims, and extensions of time.
• Prepare cost assessments and justification reports for variations.
• Provide commercial and contractual support to the contract holder and technical teams.
• Support annual budgeting and cost control activities. 

Compliance & Documentation

• Administer contracts in accordance with company policies and established procedures.
• Ensure contractors comply with contractual terms, deliverables, timelines, and safety requirements.
• Maintain accurate contract documentation, correspondence, and records.
• Participate in audits and provide required documentation as needed 

General Support

Perform any other duties or tasks as assigned by the Line Manager to support the departments objectives. 

Policies, Systems, Processes & Procedures

Adhere to all relevant departmental policies, processes, standard operating procedures, and instructions to ensure work is carried out in a controlled and consistent manner. 

Quality, Health, Safety, & Environment

• Comply with all applicable quality, health, safety, and environmental procedures and requirements.
• Ensure that performance reporting and analysis do not compromise safety, quality, or compliance standards. 

Desired Candidate Profile

Qualifications & Experience

• Bachelor’s degree in Engineering, Supply Chain, Business, or related field.
• Minimum 6 years of experience in commercial, contract engineer, procurement, or project controls.
• Experience in maritime fields is preferred.
• Strong understanding of contract laws, contract drafting, and commercial terms.
• Proficiency in MS Office and ERP/contract management systems. 

Preferred Certifications

• MCIPS or CPCM highly preferred.
• Certification in FIDIC Contract Management is a significant advantage.
• Project Management certification (e.g., PMP).
• Membership in a recognized professional body (e.g., RICS, CIPS, or Omani Society of Engineers). 

Skills & Competencies

• Strong analytical and negotiation skills.
• Excellent communication and stakeholder management abilities.
• High attention to detail and problem‑solving capabilities.
• Ability to manage multiple contracts simultaneously.
• Strong ethics, integrity, and professionalism. 

KEY PERFORMANCE INDICATORS (KPIS)

• On-Time Invoicing: Percentage of invoices verified and processed within the agreed timeframe.
• Budget Integrity: Accuracy of monitoring consumption vs. Cap value (prevention of overruns).
• Cost Savings: Tangible financial savings identified through subcontract optimization.
• Evaluation Compliance: Consistent submission of monthly subcontractor performance reports.
• Contractual Risk: Reduction in risks and avoidance of formal disputes.