Job Description

Roles & Responsibilities

Support vendor coordination and administration activities for assigned business needs.

Maintain vendor records, documentation, correspondence, and related tracking logs.

Coordinate with internal departments to collect vendor-related requirements, supporting documents, and evaluation inputs.

Follow up with vendors on required documents, clarifications, submissions, and pending actions.

Support vendor registration, onboarding documentation, and record maintenance.

Assist in preparing comparison sheets, evaluation summaries, and supporting documentation for internal review.

Support contract administration activities, including document filing, tracking, and follow-up on renewals or pending items.

Assist in preparing status reports, summaries, and updates related to vendor matters.

Ensure proper filing and record keeping for vendor-related documents and internal approvals.

Coordinate with finance, commercial, supply chain, and other internal stakeholders where required.

Follow up on outstanding actions related to vendor documents, approvals, and coordination matters.

Escalate delays, missing documents, or unresolved vendor issues to the reporting manager when required.

Key Skills and Competencies:

Skills / Knowledge

Good coordination and follow-up skills

Good document control and record management ability

Good communication and vendor-handling skills

Attention to detail and accuracy

Ability to work in a structured and process-driven environment

Good reporting and administrative support capability

Ability to coordinate with multiple departments and external parties

Good command of Microsoft Office applications

Competencies

Planning & Organizing

Flexibility & Adaptability

Operational Excellence

Collaborative Working

Creativity & Innovation

Communication

Respect & Integrity

Desired Candidate Profile

Qualifications and Experience:

Bachelor s degree in business administration, Management, Commerce, or related field

Contract administration, vendor management, or business support training is an advantage

Fresh Graduate of experience in vendor coordination, contract administration, business support, commercial support, or administrative roles.

Experience in handling vendor records, documentation, and coordination with multiple internal stakeholders is preferred.

Experience in IT, engineering, project-based, or corporate service environments is an advantage