Job Description
Roles & Responsibilities
Execute the full procurement lifecycle including sourcing, supplier identification, RFQ issuance, quotation analysis, commercial evaluation, and supplier selection
Coordinate closely with internal departments to understand requirements, validate specifications, and ensure completeness of procurement requests
Prepare, review, and process purchase orders in accordance with the approved procurement authority matrix and company policies
Maintain accurate and up-to-date procurement data, pricing records, and supplier information within Oracle and related systems
Actively follow up with suppliers to expedite purchase orders, ensuring timely delivery of goods and services
Monitor procurement timelines to prevent delays that could impact operations or payment processing
Ensure all procurement activities comply with corporate policies, procedures, and internal control requirements Procurement & Purchasing Operations
Review technical, commercial, and contractual specifications to ensure alignment with company standards and procurement policies
Support the preparation, evaluation, and administration of contracts, ensuring clarity, completeness, and risk mitigation
Coordinate all contract-related communications, clarifications, and negotiations with suppliers and internal stakeholders
Ensure all contracts, amendments, and supporting documents are properly documented, approved, and stored in corporate systems
Maintain full compliance with internal controls, legal requirements, and audit standards throughout the contract lifecycle
Provide necessary documentation and support during internal and external audits Contracting & Commercial Compliance
Prepare and review Request for Proposal (RFP) documents, ensuring technical and commercial requirements are clearly defined and aligned with company objectives
Coordinate with internal stakeholders and vendors throughout the entire tendering process, from initiation to award
Manage all bidder clarifications, correspondence, and addendums in a timely and transparent manner
Ensure proper advertisement of tenders through approved channels such as company website (if applicable), newspapers, and official platforms
Maintain accurate and complete records of all tender-related documents and decisions within corporate systems
Prepare and submit periodic reports on tendering activities, including floated and awarded tenders Tendering & RFP Management
Act as Secretary to the Procurement Committee by organizing meetings and ensuring smooth coordination of all activities
Prepare and distribute meeting agendas, evaluation summaries, and supporting documents to committee members
Record detailed and accurate minutes of meetings, including decisions, approvals, and action items
Maintain a secure, well-organized repository of committee records in compliance with governance and audit requirements
Communicate committee decisions and follow-up actions to relevant departments and stakeholders
Track progress on action items and ensure timely implementation and closure
Coordinate with other committees such MTC and MTC Procurement Committee Coordination
Develop and maintain strong, professional relationships with suppliers and external partners
Conduct effective negotiations to secure competitive pricing, favorable commercial terms, and optimal contract conditions
Maintain and regularly update vendor databases, including pricing lists, performance metrics, and compliance records
Monitor supplier performance against agreed service levels, delivery schedules, and quality standards
Address and resolve supplier-related issues such as delays, quality concerns, and non-compliance
Identify opportunities for supplier improvement and support vendor development initiatives Vendor Management & Negotiation
Contribute to the development and continuous improvement of procurement policies, procedures, and systems
Conduct market research and analysis to support procurement planning and strategic initiatives
Recommend process enhancements to improve efficiency, accuracy, and control within procurement operations
Promote knowledge sharing, collaboration, and professional development within the team
Support cross-functional initiatives and maintain effective working relationships with stakeholders
Perform additional duties and responsibilities as assigned by management Continuous Improvement & Team Support
Prepare detailed procurement, tendering, and performance reports on a monthly, quarterly, and annual basis
Ensure data accuracy, consistency, and integrity across procurement, finance, and related systems
Perform regular data reconciliation to identify discrepancies and ensure alignment between systems
Support internal and external audits by providing complete, accurate, and timely documentation
Conduct variance analysis and provide insights to support management decision-making
Enhance reporting processes through automation and continuous improvement initiatives Reporting, Audit & Data Management
Implement ICV strategies and ensure alignment with national regulations and corporate objectives
Monitor supplier ICV performance, contractual commitments, and compliance with local content requirements
Validate financial and operational data related to ICV, including costs, investments, and local spending
Prepare and maintain ICV dashboards, reports, and performance scorecards for management review
Support suppliers in understanding and meeting ICV requirements during procurement and contracting processes
Identify opportunities to increase local supplier participation and enhance overall value creation
In-Country Value (ICV) Implementation & Monitoring