Job description

Job Family Group:

Job Description:

Job Summary:

The role is responsible for providing comprehensive administrative and executive support, ensuring the efficient coordination of daily business activities. Key responsibilities include managing calendars, coordinating domestic and international travel arrangements, scheduling and organizing internal and external meetings, preparing meeting agendas, documenting Minutes of Meeting (MoMs), drafting correspondence, screening visitors, and handling a wide range of office management and administrative tasks.

The ideal candidate will have demonstrated experience in delivering high-quality administrative and executive support within a dynamic business environment. This role requires exceptional organizational and time-management skills, the ability to work independently with minimal supervision, and the flexibility to adapt to changing priorities. The successful candidate will demonstrate a high level of professionalism, discretion, and confidentiality while interacting effectively with stakeholders at all levels. A proactive mindset, strong attention to detail, resourcefulness, and the ability to manage multiple priorities under pressure are essential for success in this role. The individual should also possess excellent communication skills and a positive, collaborative approach to supporting business objectives.

Job Responsibilities:

• Manage the Regional President’s calendar, meetings, and daily priorities.
• Coordinate and schedule internal and external meetings, including agendas, briefing materials, presentations, and MoMs.
• Serve as the primary point of contact for internal and external stakeholders.
• Maximize the effective use of the Regional President’s time by ensuring issues are well-prepared and appropriately prioritized.
• Prepare high-quality briefing packs, presentations, speeches, and other materials to support internal and external engagements
• Handle confidential and sensitive information with professionalism and discretion.
• Support the Regional President in managing commitments, deadlines, and business priorities.
• Coordinate domestic and international travel, including itineraries, logistics, and expense reporting.
• Arrange travel and logistics for teams and visiting BP executives.
• Monitor and prioritize correspondence, requests, and information flow to the executive office.
• Maintain effective filing systems, office administration, and operational support.
• Collaborate with Team Assistants to provide cross-functional support and holiday cover.
• Track and coordinate key actions, initiatives, and deliverables to ensure alignment with business priorities.
• Anticipate business needs and proactively resolve administrative and logistical challenges.

Job Qualifications and requirements:

• This role is only for Omani nationals.
• Proven experience providing executive administrative support to senior leaders.
• Excellent written and verbal communication skills.
• Strong organizational, planning, and prioritization skills with the ability to manage multiple tasks and deadlines.
• Proven ability to work independently, exercise sound judgment, and handle confidential information with discretion.
• Demonstrated ability to anticipate business needs and proactively resolve issues.
• Strong analytical skills with the ability to quickly assimilate information and support decision-making.
• Advanced proficiency in Microsoft Office 365 applications, including Outlook, Word, Excel, PowerPoint, and SharePoint.
• Excellent calendar management skills, including coordination of complex executive schedules and meetings.
• Experience managing travel arrangements, expense processes, filing systems, and office administration.
• Strong attention to detail, with a structured and systematic approach to work.
• Ability to build effective working relationships and interact confidently with stakeholders at all levels.
• Self-motivated team player with a positive, professional, and customer-focused mindset.

Desirable Attributes
•    Ability to perform effectively in a fast-paced, high-pressure environment.
•    Flexible and adaptable, with the ability to manage competing priorities.
•    Strong initiative and problem-solving capabilities.
•    Collaborative team player with excellent interpersonal skills.
•    High level of integrity, professionalism, and confidentiality.
•    Ability to contribute constructively to discussions and influence outcomes through clear communication.

Travel Requirement:

Relocation Assistance:

Remote Type:

Skills:

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Legal Disclaimer:

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, socioeconomic status, neurodiversity/neurocognitive functioning, veteran status or disability status. Individuals with an accessibility need may request an adjustment/accommodation related to bp’s recruiting process (e.g., accessing the job application, completing required assessments, participating in telephone screenings or interviews, etc.). If you would like to request an adjustment/accommodation related to the recruitment process, please contact us.
If you are selected for a position and depending upon your role, your employment may be contingent upon adherence to local policy. This may include pre-placement drug screening, medical review of physical fitness for the role, and background checks.