Job Description
Roles & Responsibilities
Mandarin Oriental Muscat is looking for a Purchasing Manager to join our Purchasing team. Are you a master of craft? Do you thrive in a team that succeeds together, demonstrating integrity and respect while acting responsibly? Do you embrace a growth mindset? We invite you to become a fan of the exceptional. Mandarin Oriental is the award-winning owner and operator of some of the most luxurious hotels, resorts and residences located in prime destinations around the world, with a strong development pipeline. Increasingly recognized for creating some of the world s most sought-after properties, the Group provides legendary service inspired by Asian heritage whilst representing the very cutting-edge of luxury experiences. Mandarin Oriental Muscat Situated in a prime beachfront location, Mandarin Oriental, Muscat is a chic urban resort that offers 150 stylishly appointed guestrooms and suites, five restaurants and bars, a lush Spa at Mandarin Oriental, and an outdoor swimming pool. The hotel features a one-of-a-kind ballroom boasting spectacular views of the Arabian Sea as well as a variety of banquet and meeting spaces to accommodate social and business events. For those seeking a luxury living experience in one of Muscat s most desirable districts, an exclusive collection of 155 Residences at Mandarin Oriental combine the Group s legendary service, world-class amenities and sweeping sea or mountain views.
Scope of Position
Maintain strong relationships with all departments and Corporate Purchasing. Supervise, train, and motivate Purchasing Department colleagues while ensuring a thorough understanding of their duties and responsibilities. Oversee the day-to-day operations of the Purchasing, Receiving, and Stores functions. Work closely with the Executive Chef and Executive Committee members to procure the highest quality products at the most competitive prices. Establish and maintain efficient procurement and logistics processes. Ensure all purchase requisitions are properly completed and approved before procurement. Develop and enhance purchasing and cost-control policies and procedures. Ensure all items received by the hotel are properly documented in accordance with company purchasing and receiving procedures. Negotiate cost-effective purchases for supplies, services, CapEx, and FF&E items while complying with MOHG guidelines and quality standards. Assist with contract management activities within the hotel. Obtain the necessary approvals from the Director of Finance and General Manager before processing orders. Source competitive quotations and confirm product availability with suppliers. Provide the Director of Finance with monthly summaries of outstanding purchasing reports. Maintain purchasing reports and an up-to-date supplier database. Ensure adequate stock levels of all inventoried items through regular inventory coordination with Stores. Ensure all storage areas are secure, clean, organized, and compliant with MOHG health and safety requirements. Support Accounts Payable in resolving invoice discrepancies. Establish and maintain par stock levels while minimizing inventory without compromising operational efficiency. Take appropriate personnel-related actions concerning Purchasing colleagues when required. Conduct daily briefings and regular departmental meetings in the absence of the Purchasing Manager. Prepare and post colleague schedules in accordance with business requirements. Conduct regular quality-control audits to ensure colleagues are properly trained and performing their duties in accordance with established procedures. Conduct supplier site inspections with the Executive Chef before vendor registration to ensure compliance with HACCP standards. Assist in conducting surprise audits of Receiving and Storage areas to verify adherence to HACCP standards. Maintain flexibility in work schedules to fulfill operational requirements and responsibilities. Ensure compliance with all local and corporate policies and procedures. Accept additional assignments as needed to support teamwork and operational effectiveness. Support colleague recruitment, training, development, and performance management activities. Ensure full compliance with internal controls outlined in the Control Self-Assessment Questionnaires (CSAQ) related to Purchasing, Inventory, and Accounts Payable functions. Perform any other duties assigned by Management from time to time.
Our commitment to you
Learning & Development. Your success is our success. We craft unique learning and development programmes for various stages in your career so that you grow, continuously.
MOstay. When you work as hard as our colleagues do, it s important to take time off. As a member of the #MOfamily, you can stay with us wherever you go in the world. The MOstay programme offers complimentary nights and additionally attractive rates on rooms for you and your loved ones.
Heath & Colleague Wellness. Finding the right work-life balance is important. Your wellbeing matters to us. A variety of health benefits and wellness programmes are offered to all our colleagues, globally.