Policies,
Systems, Processes & Procedures

• Follow all relevant
  departmental policies, processes, standard operating procedures, and
  instructions to ensure that work is carried out in a controlled and consistent
  manner.

Secretarial
activities

• Provide full correspondence
  services by routing mail as necessary and drafting replies when appropriate,
  ensuring efficient management of reports, documents, and communications.
• Prepare presentations for
  the department manager/team as required; write and edit minutes, reports,
  correspondence, memorandums, and letters to maintain consistency and
  standardization of formats.
• Conduct research using
  internal databases and the internet, providing general information and liaising
  with external parties as needed to fulfill departmental operational needs.
• Coordinate and arrange
  travel for the manager and department, managing all logistical aspects
  (itineraries, venues, etc.) to optimize time and effectiveness.
• Manage the
  department’s/manager’s calendar, ensuring adequate time for meetings,
  conferences, and other engagements while keeping the daily schedule organized
  and ensuring timely arrival of internal attendees.
• Schedule and coordinate
  meetings with senior management, including the CEO, ensuring the timely
  distribution of meeting details (dates, times, locations) and advising
  attendees of any changes in advance. Prepare and distribute meeting agendas and
  minutes according to deadlines.
• Answer and screen telephone
  calls, letters, and visitors, responding to routine queries and providing
  information as necessary to ensure data availability and efficient service.

Document Management

• Maintain an up-to-date and
  comprehensive filing system, ensuring that correspondence is filed promptly and
  that old files are periodically cleared to maintain organization.

Continuous Improvement

• Contribute to identifying
  opportunities for continuous improvement and sustainability within systems,
  processes, and practices, considering global best practices, productivity
  enhancement, and cost reduction.

Quality, Health, Safety, & Environment

• Ensure adherence to relevant
  quality, health, safety, and environmental policies, procedures, and controls
  to guarantee the safety of employees, quality of products/services, and
  compliance with environmental standards.

Statements and Reports

• Assist in the preparation of timely and accurate
  departmental reports and statements to meet departmental requirements,
  policies, and standards.
  

Minimum Qualification

• Bachelor degree.

Minimum Experience & Knowledge & Skills

• 1-2 years’
  experience in a similar function.
• Good computing
  skills and ability to work in MS office programs.
• Knowledge of
  administrative and clerical procedures.
• Attention to
  detail.
• Maintain high
  level of confidentiality.
• Effective Planning
  and organizing.
• Customer-service
  orientation.
• Effective
  language skills (Arabic & English)
• Ability to work
  under stress.
• Proactive, initiative and creative skills.