We are looking for a trainee Administrative Assistant with experience in supporting high-level executives and management. Provides administrative support and performs numerous duties, including scheduling, writing correspondence, emailing, handling visitors, routing callers, creating proposals and quotations, answering questions and requests and occasionally managing social media accounts.
Responsibilities:
- Provide administrative and clerical support to departments or individuals.
- Attending meetings.
- Managing clients.
- Responding to emails.
- Schedule meetings and arrange conference rooms.
- Alert the GM about cancelations or new meetings.
- Manage travel and schedule.
- Handle information requests.
- Prepare correspondence
- Arrange for outgoing mail and packages to be picked up.
- Prepare statistical reports.
- Manage spreadsheets.
- Greet and receive visitors.
- Prepare confidential and sensitive documents.
- Coordinates office management activities.
- Determine matters of top priority and handle accordingly.
- Prepare agenda for meetings.
- Takes and transcribes dictation.
- Helps prepare office budget.
- Plans events and volunteer activities.
- Maintain office procedures.
- Coordinate travel arrangements; prepares itineraries; prepares, compiles and maintains travel vouchers and records.
- Coordinate committees and task forces.
- Relay directives, instructions and assignment to executives.
- Receive and relay telephone messages.
- Maintain hard copy and electronic filing system.
Preferred Skills:
- Good Communication skills.
- Punctual and the ability to handle multiple tasks.
- Skilled in Microsoft Office packages. ( word, excelt, ppt, etc)
- Fluent in English and Arabic (preferred)
- Basic Abode illustrator skills (optional)
Only incentives will be provided, no salary will be provided during the training period.
Job Type: Full-time
Ability to commute/relocate:
- Muscat: Reliably commute or planning to relocate before starting work (Required)
This job has been sourced from an external job board.
More jobs on https://www.qureos.com/