Job Title: Executive Assistant to the CTO

About Us:

Our client is one of the largest Interiors & Contracting companies in the GCC region, headquartered in Oman. They offers the industry’s most comprehensive range of products and is one-of-its-kind turn-key interiors and contracting solutions.

The Executive Assistant to the CTO plays a crucial role in providing high-level administrative support and ensuring the smooth operation of the CTO's office. The ideal candidate will be detail-oriented, highly organized, and adept at managing multiple tasks in a dynamic environment.

Key Responsibilities:

• Manage the CTO’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Prepare and organize documents, presentations, and reports for internal and external meetings.
• Draft and manage correspondence on behalf of the CTO, ensuring timely responses.
• Track project milestones and deadlines, providing updates to the CTO and relevant stakeholders.
• Facilitate communication among project teams and coordinate resources as needed.
• Organize and coordinate meetings, preparing agendas and taking minutes.
• Follow up on action items and ensure timely completion of tasks assigned during meetings.
• Handle sensitive information with the utmost confidentiality and professionalism.

Qualifications:

• Education: Bachelor’s degree in Business Administration, Management, or a related field.
• Experience: 3-5 years of experience as an executive assistant or in a similar administrative role, preferably within the construction or contracting industry.

Skills:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time-management abilities.
• Excellent verbal and written communication skills in English; proficiency in Arabic is an advantage.
• Ability to work independently as well as part of a team.