The Proposal Writer Specialist will be responsible for producing persuasive, client-focused proposals and presentations that drive new business wins, while supporting back-office processes and maintaining accurate records to support Business Development operations.

Proposal Development

• Seek out, evaluate, and respond to relevant Requests for Proposal (RFPs).
• Leverage AI tools to analyze and interpret complex solicitation documents, including Requests for Proposals (RFPs), Requests for Information (RFIs), and other government procurement documents.
• Utilize generative AI to draft, refine and optimize proposal sections (executive summaries, technical approaches, pricing models, timelines)
• Maintain a centralized library of templates, case studies, and reusable content

Content Management

• Use AI writing assistants to create clear, concise, and persuasive content for proposals, including executive summaries, technical approaches, solution descriptions, implementation plans, pricing, and other relevant sections.
• Organize and update proposal templates, standard text modules, and case studies
• Ensure version control and accessibility of all back-office documentation
• Audit content quality and compliance before each submission.
• Implement improvements based on win/loss feedback.

Cross-Functional Coordination

• Coordinate with different stakeholders to gather proposals inputs (pricing, technical specs, contractual terms).
• Schedule and manage internal review cycles, consolidating feedback into final drafts.
• Monitor proposal milestones and submission deadlines.

CRM & Reporting

• Update and maintain BD pipeline data in the CRM system ( Zoho CRM).
• Generate dashboards on lead status, proposal activity, and win/loss analytics.
• Track key metrics to identify bottlenecks and recommend process enhancements.
• Archive closed or inactive opportunities for historical analysis.