Job Description

Roles & Responsibilities

Admin Support:

Responsible for scheduling and managing the Chief Executive Asset Management calendar including prioritizing and resolving related conflicts and competing demands, proactively scheduling important meetings with internal and external individuals, and maintaining an organized office.

Collect weekly updates and consolidate them from Asset leaders and send them to the concerned personnel.

Organizes and coordinates with service team international/domestic travel arrangements including travel authorizations, flight tickets, hotel bookings, visas, airport transfers, and expense reports.

Provides support in arranging meetings including collation of speaking notes and/or briefing notes, handling logistics, such as conference registrations, room reservations (internal and external), and local travel.

Operate and maintain office equipment.

Business Support:

Works closely with the Chief Executive Asset Management on special projects and committee activities.

Undertakes special assignments/projects on a wide variety of issues as requested by the Chief ExecutiveAsset Management.

Responsible for collecting asset departmental scorecards.

Provide monthly, quarterly, and annual reports on the progress of the Asset management business plan.

provides technical guidance when required on planning, organizing, prioritizing, and overseeing activities to efficiently meet business objectives.

Preparation and drafting correspondence, letters, memos, and emails.

Manage/control the asset management task items for the team to ensure timely adherence to deadlines.

Assist the asset management department in preparing materials for board and other committee meetings.

Record Management and Correspondences:

Maintain electronic filing system, ensuring processes and software are up to date and in working order.

Organize and prepare complex documents using a variety of applications for technology devices such as standard office software. Also responsible for gathering and summarizing data for special reports.

Preserve confidentiality and discretion on all matters pertaining to Units & CEO Office, with a view to safeguarding the image of the company.