ROLE PURPOSE

To provide procurement operational activity & support within Marafiq in order to ensure the accurate and timely procurement process implementation and maximize value for money from suppliers.

1- Procurement and Tendering Activities

• Prepare procurement requests in collaboration with respective sections/departments and originate procurement documents internal and external correspondence related to competitive and direct procurements.
• Carry out procurement activities in accordance with the established policies and procedures; review purchase requests in order to ensure that adequate scope of work, estimate cost, and budget has been provided for tender processing.
• Develop Tendering and contracting strategy and obtain approval from the Contracts and Project Manager and Project Director.
• Develop and prepare Request for Proposal for obtaining technical and commercial proposals meeting the project objectives of Marafiq.
• Prepare standardized tender templates and tender documentation in order to obtain the required approvals.
• Plan and conduct the tender submission process in terms of formatting, completeness, consistency, and compliance.
• Review all documentation comprising instructions to bidders, contract form, general terms conditions, bid forms with high level of attention in order to meet time deadlines and requirements.
• Review the bids throughout the contracting activities cycle in order to ensure that the documents are compliant to the commercial requirements and Marafiq’s policies and procedures.
• Develop and administer contract management plans, negotiate changes and modifications, supplier performance management and compliance requirements through effective supplier relationships to enhance business outcomes.
• Analyse all internal and external procurement information to effectively develop supply base strategies for major procurement projects.
• Demonstrate technical expert knowledge of the supplier evaluation and selection process and manage the process for high value/high risk projects.
• Act as the procurement primary point of contact, within assigned business areas by ensuring they receive effective strategic procurement support and proactive advice, spanning the full lifecycle of all procurement activity.
• Handle all SAP transactions related to procurement activities.

2- Procurement Record System

• Follow the correct procedures for logging procurement data accurately into the system in order to maintain a high level of quality and ensure that filing is accurate and up to date at all times (current system used by company is SAP).

3- Supplier Selection

• Participate in the selection of suppliers by assisting in RFP issuance and facilitating evaluation process and by reviewing proposals from a cost perspective in accordance with Marafiq. procurement policies and procedures.
• Lead on commercial activities in the procurement of high risk/high value contracts within the assigned business area - from end-to-end market engagement, supplier due-diligence, tender, contract negotiation and award.
• Manage vendor relationships and assist in building effective partnerships.
• Ensure suppliers’ compliance with site and company requirements for safety.
• Organize single source justification if a single source request is raised from stakeholders, review, challenge and get aligned considering the specific project nature.
• Organize technical and commercial clarification meetings.

4- Quality and Price

• Resource price offers/quotations as per needs for the new products, by contacting several suppliers, preparing comparison.
• studies of prices versus specifications and quality, prior to orders’ confirmation, to ensure adequate purchasing and selection from the suppliers.

5- Purchase Orders

• Place and confirm orders, through online means and systems as applicable, after getting approval from the Administration Lead, and distributing over the proper delivery periods of time in order to ensure effective communication with suppliers and delivery on time and to avoid shortage in stock.
• Creates Purchasing Strategy for designated categories and establish work plans to achieve the KPIs set for these strategies.
• Makes strategic sourcing recommendation based on Best Value offered, after having explored all possible alternative sources of supply.
• Responsible for planning, developing and buying materials, parts, supplies and equipment in a timely and cost effective.

6- Reports

• Prepare procurement reports, statistics and forecasts on a timely basis, as required by the Administration Lead, and review progress reports, status reports, and timesheets as required.

7- Policies & Procedures

• Act with high ethics while exercising the job, in relation to the internal and external stakeholders.
• Comply with the implementation of departmental policies and procedures, to ensure that all relevant procedural and legislative requirements are fulfilled.
• Provide advice to contract owners to support the resolution of issues and any post-contract disputes, working collaboratively and seeking appropriate legal guidance where required.
• Implement and ensure compliance of procurement strategy and policies.

8- Health, Safety & Quality

• Comply with all relevant health, safety and quality requirements, in order to guarantee employee safety and legislative compliance.

9- Continuous Improvement

• Contribute to the identification of opportunities for continuous improvement of systems, processes and practices taking into account ‘leading best practices’, improvement of business processes, cost reduction and productivity improvement.

COMMUNICATION CHANNELS

Internal

• End Users.
• Procurement & Tendering Manger.
• Administration Lead.

External

• Suppliers/Vendors/Contractors/Sub-contractors.
• Bidders.

ROLE REQUIREMENTS

Minimum Qualifications:

• Bachelor’s Degree in Business Administration/ Engineering/ Supply Chain.
• Proficiency in English & Arabic is a must.

Minimum Experience:

• 5 to 8 years of relevant experience related to procurement.
• In depth experience in SAP procurement module is mandatory.

Skills and Competencies

• Generic Skills: Communication skills, Computer literacy (ERP SAP), Microsoft tools (Excel, PowerPoint, Visio, Word).
• Job Specific Skills: Communication Skills, Research skills, and Negotiation Skills.
• Behavioural Competencies: People Centricity, Integrity, Agility, Collaboration.

Reporting To (Functional Title): Administration Lead

*Only candidates selected to advance to the next stages of the assessment will be contacted*