Document Controller

lxbfYeaa - Qatar - Qatar
Engineering and system integration company established in 2012 by a group of professionals from different business backgrounds to design and execute integrated systems at a higher level of innovation and quality. The company's prime focus is to design, install, operate and maintain integrated networking and communication systems to a wide range of environment and business units.

The Role

Job Overview

We are looking for an organized and detail-oriented Document Controller to manage and maintain our project documents. The role involves ensuring that all documents are up-to-date, properly stored, and easily accessible to the team.

Key Responsibilities

  • Single point of contact for all document management topics in the company.
  • Develop, organize, and manage utilization of document control database system allowing better tacking of documents, approval loops, revision identification, quality and timely receipt and distribution.
  • Responsible for ensuring, monitoring and reporting of document circulation durations, document approval progress.
  • Handles all project document submissions, transmittals, letters.
  • Keeping the record of all incoming and outgoing documents, updating document logs.
  • Keep track of document versions to ensure that the latest versions are always available.
  • Work with the other team sand external partners to make sure everyone has the documents they need.
  • Responsible of quality of outgoing documents such as Material submittals, method statements, Operation manuals
  • Responsible of drafting letters as per manager’s requirements for approval.

Ideal Profile

Requirements

  • Education:
  • High school diploma or equivalent; further education in administration or a related field is a plus.
  • Certification of Advance MS office is a plus
  • Experience:
  • At least 5 years of experience in document control, preferably in an engineering or construction environment.
  • Skills:
  • Excellent knowledge of document management software. (SharePoint is a plus)
  • Proficiency in MS Office (Word, Excel, Outlook).
  • Familiarity with engineering documents like drawings and specifications is a plus.
  • Good organizational skills and attention to detail.
  • Ability to work well with others and communicate effectively.
  • Ability to manage time and prioritize tasks effectively.
  • Knowledge of HR/Administrative work is a plus.

What's on Offer?

  • Work in a company with a solid track record of performance
  • Fantastic work culture
  • Opportunity to make a positive impact
Post date: 13 January 2025
Publisher: LinkedIn
Post date: 13 January 2025
Publisher: LinkedIn