DESIGNATION: Senior Document Controller/Document Controller

DEPARTMENT / DIVISION: Project Oil and Gas Mechanical

LOCATION: Site/Muscat

JOB SUMMARY/SCOPE:

Document controller will manage and oversee documents for the projects. They ensure the proper documents are created and signed, that all data is accurate and that documents are stored and backed up and any retention policies are followed.

RESPONSIBILITIES:

• Receives and registers Client / consultant provided document for detail engineering or construction, including in-house generated document. 

• Controls issuance of document numbers, including maintenance of proper document registers for detail engineering or construction engineering project. 

• Maintains specifically assigned project database/s. 

• Ensures proper document classification, sorting, filing and proper archiving. 

• Reviews completeness of documentation and prepares document transmittals. 

• Prepares and maintains AFC and As-built Photostat books for detail engineering or construction, either for in-house use or for onward transmittal to Client during project closeout.

• Performs document quality check in accordance to Company / consultant engineering document control procedures. 

• Performs file backup to ensure proper storage and archiving of electronic registers. 

• Prepares engineering project reports, as may be required.

• Keep track of vendor documents.

• Keep tracking of all documents and update the status as required. 

• One point contact for all documents related to project.

• Report for focal points - operational and fictionally.

• Requirement must be established in advance to have full control on documents.

• Able to make/develop new methods on document control.

• Understand Client requirements and make sure to produce all during audits.

KNOWLEDGE, SKILLS AND ABILITIES:

• Graduate in any discipline.

• Minimum 3 - 5 years of experience.

• Proficient in computer software programs such as, word processors, spreadsheet programs, and database systems.

• Basic analytical experience.

• Proficient typing skills.

• Data organization and storage knowledge.

• Oral and written communication skills.

• High levels of numeracy.

• The ability to handle responsibility.

ACCEPTANCE OF RESPONSIBILITIES:

I have read the requirements and responsibilities outlined in this job description and have agree to meet and adhere to these and have my performance monitored and evaluated in relation to my performance in the role as detailed throughout this document.