Job Description

Roles & Responsibilities

Coordinate daily facility operations including cleaning, security, and maintenance.

Conduct regular facility inspections and walkthroughs.

Identify and report facility issues, defects, and maintenance needs.

Ensure common areas, meeting rooms, and amenities are properly maintained.

Receive and log maintenance requests from tenants and staff.

Coordinate with vendors and contractors for repairs and maintenance.

Track maintenance work orders from request to completion.

Ensure timely resolution of maintenance issues.

Coordinate with facility service providers (cleaning, MEP, security, etc.)

Monitor vendor performance and service delivery.

Schedule and supervise vendor activities on-site.

Report vendor issues to the Director of Operations.

Support implementation of HSE policies and procedures.

Conduct regular safety checks and inspections.

Coordinate fire drills and emergency preparedness activities.

Maintain safety equipment and documentation.

Coordinate access control for tenants, visitors, and contractors.

Monitor security systems and report issues.

Manage key and access card issuance and tracking.

Support security-related incidents and escalations.

Coordinate workspace setups, moves, and changes.

Support event setup and breakdown as required.

Maintain accurate records of space utilization.

Assist with space planning and layout adjustments.

Monitor utilities consumption and report anomalies.

Coordinate with utility providers and building management on service issues.

Ensure reliable operation of HVAC, electrical, and plumbing systems.

Track and manage service requests with building management.

Maintain facility logs, maintenance records, and vendor files.

Prepare reports on facility status, maintenance activities, and incidents.

Support audits and compliance inspections.

Manage facility-related asset inventory.

Desired Candidate Profile

Educational Qualifications:

Diploma or Bachelor's degree in Facilities Management, Engineering, or related field.

Professional Qualifications:

Certifications in facilities management (IFMA, BIFM) are advantageous

HSE certifications are desirable

Work Experience:

3 6 years of experience in facility coordination, building management, or related roles

Experience coordinating with vendors and contractors

Experience in commercial real estate, hospitality, or co-working environments is preferred

Languages:

Fluency in English is essential.

Arabic is advantageous.

Computer Skills:

Proficiency in Microsoft Office Suite.

Experience with facility management or CMMS systems is desirable.

Familiarity with access control and building management systems.