Job Purpose:

To perform a wide variety of secretarial support and general administrative duties to the respective CEO in accordance with Nama distribution Company & Department's policies and standards.

Key Responsibilities:

Acts as communicative focal point for all administrative issues and concerns between the Department and external parties to establish an open line communication among Nama distribution stakeholders.

Carries out secretarial, receptionist and administrative duties for the CEO, including taking dictations, typing of correspondence, filing documents, mail distribution.

Makes necessary arrangements for conference meetings, prepares agenda and takes meeting minutes.

Maintains an efficient records/filing system for all incoming/outgoing documents and correspondences by establishing codes and ensuring that confidentiality is observed at all times and that all matters requiring urgent attention are properly addressed to.

Draft technical and non-technical reports. This includes preparing and typing routine covering letters, memos and compilation of administrative, financial or technical information.

Assists in the preparation of monthly/quarterly/annual reports by the CEO as required, to facilitate the timely submission of reports by the Department.

Work closely with other secretarial staff throughout the Company, to ensure consistency in the quality of administrative services.

Undertake other related duties as requested by the CEO.

Desired Candidate Profile

Minimum Qualifications:

Bachelor s degree in business management, administration, or equivalent.

Diploma in business management, administration, or equivalent.