Job description

Role Objective:

The Stores Controller is responsible for the effective control, receipt, storage, preservation, issuance, and movement of tools, equipment, aircraft materials, components, spare parts, and associated supplies within the Technical Stores. The role ensures that materials are accurately recorded, properly identified, stored, and readily available to support scheduled and unscheduled maintenance activities and operational requirements. The Stores Controller is also responsible for maintaining inventory and tool-control accuracy, ensuring compliance with approved storage and handling procedures, and supporting the timely availability of serviceable materials while maintaining full compliance with applicable aviation regulations, company procedures, quality standards, and safety requirements.

Duties and Responsibilities:

• Receive, inspect, identify, and process incoming aircraft parts, materials, components, and supplies in accordance with approved procedures and applicable documentation requirements.
  
• Ensure all materials received are accurately recorded in the inventory management system, including part numbers, serial numbers, batch numbers, quantities, shelf-life information, and applicable certification or traceability documentation.
  
• Ensure all materials received are accurately recorded in the inventory management system, including part numbers, serial numbers, batch/lot numbers, quantities, shelf-life information, and applicable certification or traceability documentation.
  
• Ensure serviceable, unserviceable, quarantine, rejected, and other controlled materials are properly identified, segregated, and stored to prevent unauthorized use or issue.
  
• Issue and deliver aircraft materials, components, tools, and consumables to Maintenance and other authorized users against approved requests, work orders, pick slip, or other authorized documentation.
  
• Monitor and control the movement of materials within and between Stores locations, ensuring all transactions are accurately recorded and fully traceable.
  
• Maintain and administer an effective Tool Control Program, with particular emphasis on the control and accountability of toolboxes, ensuring all tools are properly identified, recorded, issued, returned, and accounted for at all times.
  
• Ensure toolbox contents are controlled against approved tool inventories or tool lists and conduct regular checks to verify that all tools are present, serviceable, and correctly accounted for before and after maintenance activities.
  
• Establish and maintain effective procedures to prevent tools from being misplaced, lost, or inadvertently left behind on an aircraft following maintenance activities. Any missing tool shall be immediately identified, reported, investigated, and escalated in accordance with approved safety and maintenance procedures.
  
• Coordinate with Maintenance personnel to ensure toolbox and tool accountability checks are completed before aircraft release or completion of applicable maintenance tasks, supporting the prevention of FOD and tool-related incidents.
  
• Maintain accurate records of tool issuance, returns, transfers, missing tools, damaged tools, and toolbox discrepancies, ensuring full traceability and accountability.
  
• Conduct periodic tool and toolbox audits, spot checks, and physical inventories to verify compliance with the Tool Control Program and identify discrepancies or opportunities for improvement.
  
• Maintain accurate inventory records and conduct regular cycle counts, stock checks, and physical inventory activities. Investigate and report discrepancies and support timely corrective actions.
  
• Monitor shelf-life, expiry dates, storage conditions, and preservation requirements for applicable materials and initiate appropriate action to prevent deterioration, expiry, or loss of usability.
  
• Coordinate with Maintenance, Material Planning, Procurement, Quality, Engineering, and other relevant departments to resolve material availability issues, inventory discrepancies, documentation deficiencies, and other Stores-related matters.
  
• Support the timely identification and escalation of critical material shortages, urgent/AOG requirements, discrepancies, and delays that may affect maintenance activities or aircraft operational readiness.
  
• Ensure that aircraft parts and materials are handled, packaged, preserved, and transported in accordance with manufacturer requirements, applicable regulations, and company procedures.
  
• Verify and maintain the required documentation and traceability records for aircraft materials, including authorized release certificates, certificates of conformity, delivery documentation, and other applicable records.
  
• Support the identification, control, and management of excess, surplus, slow-moving, non-moving, obsolete, and scrap materials in accordance with approved company procedures.
  
• Ensure proper control and timely processing of returned materials, including serviceable returns, unused materials, unserviceable components, and items removed from aircraft or maintenance activities.
  
• Support the quarantine and investigation process for materials with suspected defects, discrepancies, damaged packaging, incorrect documentation, or other non-conformities, ensuring such items are appropriately controlled until disposition.
  
• Maintain good housekeeping, organization, security, and safety standards within all Stores areas and ensure materials are stored in a manner that prevents damage, contamination, deterioration, or unauthorized access.
  
• Operate and use Stores equipment, material handling equipment, and inventory management systems safely and in accordance with approved procedures and training requirements.
  
• Assist in the preparation of Stores reports and supply chain performance data, including inventory accuracy, shortages, discrepancies, transaction backlogs, AOG requirements, shelf-life control, and other relevant KPIs.
  
• Participate in internal and external audits, inspections, stock checks, and regulatory or quality assessments, providing required records and supporting the implementation of corrective actions.
  
• Identify opportunities for improvement in Stores processes, inventory accuracy, material handling, storage efficiency, and service levels, and participate in continuous improvement and cost-reduction initiatives.
  
• Ensure all Stores activities comply with applicable aviation regulations, company policies and procedures, quality standards, safety requirements, and approved material handling and inventory control practices.
  
  

• Diploma/High school certificate with 3+ years of experience in Materials & Stores.
  
• Relevant aviation, logistics, warehouse, or inventory management qualifications and professional certifications will be considered an advantage.
  
• Training or certification in aircraft materials, stores management, tool control, or aviation safety is preferred.