Job Purpose

The Project Coordinator will be responsible for supporting project managers and teams in the execution of various projects. This role is integral to the PMO’s supportive function, ensuring that projects are completed on time, within scope, and within budget. The ideal candidate will be highly organized, detail-oriented, and capable of handling multiple tasks simultaneously.

Responsibilities

Project Planning and Scheduling:

• Assist in the development of project plans and schedules.
• Monitor project timelines and ensure milestones are met.
• Update and maintain project schedules and work plans.

Administrative Support:

• Prepare project documentation, including project plans, status reports, and meeting minutes.
• Maintain project files and ensure that all project documentation is current and accessible.
• Schedule and coordinate project meetings, including preparing agendas and distributing meeting notes.

Communication:

• Serve as a liaison between project stakeholders, including team members, clients, and vendors
• Facilitate effective communication within project teams.
• Prepare and distribute project-related communications and updates.

Resource Coordination:

• Assist in the allocation and tracking of project resources.
• Coordinate the procurement of project supplies and materials.
• Ensure project teams have the necessary resources to complete their tasks.

Risk and Issue Management:

• Assist in identifying and documenting project risks and issues.
• Support the development and implementation of risk mitigation strategies.
• Track and monitor project issues and ensure timely resolution.

Quality Assurance:

• Support the implementation of project quality assurance processes and standards.
• Assist in the review and verification of project deliverables to ensure they meet quality standards.

Reports

• Prepare and maintain project status reports and dashboards.
• Track and report on project performance metrics.
• Assist in the preparation of project presentations and executive summaries.
• Prepare and submit progress reports on a regular basis to the Projects Sr. Manager on project status.

Qualifications

• Bachelor’s degree in computer science, IT, project management, or a related field.
• 0 - 2 years of experience in project coordination or a similar role.
• Proficient in English and Arabic.
• Omani National